Job Description

Objective of Position

• Responsible for managing the Director-General's Secretariat and serves as the personal assistant.
• Performs administrative, managerial duties aimed at facilitating the efficient functioning of the office of the Director-General.
• Duties and ResponsibilitiesMaintains an efficient record-keeping system at the DG Secretariat with appropriate storage and retrieval facilities.
• Receives and screens correspondence for the Director-General.
• Ensures strict confidentiality of records at the DG Secretarial and sees to it that such materials are fully secured.
• Prepares draft correspondence for the attention of the Director-General and sees to the efficient dispatch of the approved materials.
• Arranges appointments for the Director-General and facilitates getting them honoured.
• Receives guests on behalf of the Director-General in accordance with directives.
• Ensures that the attention of the Director-General is brought promptly to critical functional issues and prepares the necessary background information for her/his action.
• Maintains the Director-General's diary and keeps her/him informed of schedules timeously.  
• Provides secretarial services to the Director-General and sees to their efficient delivery and management.
• Covers meetings of the Director-General as required and prepares Ihe
• necessary documentation.
• Sees to travel protocol arrangements for officers as directed hy the Director-General.

Required Skills or Experience

• Masters degree preferably in Administration (Public/ Business) or
• Management Studies.
• A minimum  of three  (3)  years  relevant  working  experience  in administration and appreciable level of secretarial practice.

• A first degree preferably in Administration, Management Studies or Secretaryship plus a minimum of eight (8) years working experience in administration and appreciable level of secretarial practice.
• Must have very good communication and interpersonal skills.
• Must be highly proficient in the use of the computer and the internet.