Job Description

• Finance & Administration Division- Treasury & Business Finance DepartmenT
• Reports to:  Deputy Manager, Treasury & Business Finance                                                                                              
• Supervisor's Functions: Treasury and Business Finance Functions

Position Summary

Responsible for all Disbursements and Receipts and Banking, including SUN and Bank payment processing and procedures, Petty Cash management, Statutory payments, Shareholder Loans and Interest payment processing, Insurance monitoring and payments, Banking procedures and correspondence in line with Treasury Policy and Procedures.

Local, Regional & International Payments Processing and Banking 

• Process disbursements and payments in line with approved procedures from Purchase order, goods received to release of payment, and taxation requirements in accordance with Agreed Fiscal Regime
• Process all payments and disbursement through SUN Systems, Online Banking platforms and Manual payments for Ghana, Togo, Benin & Nigeria.
• Issue weekly payments due report for all stakeholders.
• Issue remittance and payment advice to all vendors and to Business Finance Specialists in Nigeria, Togo and Benin
• Monitor bank accounts, ensure all receipts are recorded and notify Finance controls on all Gas Sales receipts.
• Monitor daily bank balances and ensure closing bank balances are in line with approved limits.
• Follow-up on all advances on company business to ensure prompt retirement.
• Advise Finance Controls for recovery from payroll where necessary
• Follow-up on payments and banking queries and settle related disputes.
• Maintain petty cash for Accra and issue reconciliation statement at the end of each month.
• Record all petty cash transactions in SUN Systems and process Petty Cash replenishments for all locations
• Prepare weekly Company Bank Accounts balances. This shall include all Foreign Exchange Accounts.
• Execute foreiqn exchanqe transaction process across all stakeholder states and prepare FX report to HQ.

Shareholder Loan Funding Management

• Calculate and post shareholder interest in SUN and prepare quarterly shareholder loan interest statements.
• Ensure all Loan interest and repayments are processed for payment by due dates or capitalized in line with SHA.
• Prepare dividend payment notices and ensure all dividend payments are processed by due dates.

Insurance, Policies & Risk Management 

• Assist Deputy Treasury and Business Finance Manager in implementing all Operational insurance requirements including insurance claims.
• Prepare and update Insurance Register to ensure all insurance requirements are met and renewed by due dates.
• Monitor and track all World Bank guarantees and insurance (MIGA, IDA & PRI) requirements and payments to ensure timely renewals.
• Track and administer local insurance payment requirements for all stakholder states including employee insurance and vendor insurance, and ensure compliance with all insurance requirements and legislation.
• Prepare and update Bank Guarantees and Advance Payment Guarantee Register
• Participate in annual Treasury Risk Assessment and Controls reviews

Treasury Document Control and Audit 

• Ensure all Treasury documents and payment records are scanned and saved on SharePoint.
• Liaise with Document Controls to ensure that all Treasury folders on SharePoint are reviewed and updated quarterly.
• Ensure that all hard copy files are labeled, and old/noncurrent files are archived in line with the Document Control Retention Policy.
• Assist in all statutory and internal audits.

People Management and Supervision 

• Supervise and work with Treasury Specialist, Assistants, National Service Personnel and interns to meet all Treasury objectives and obligations in line with the overall company objectives
• Assist Deputy Treasury and Business Finance Manager in all Budget and Business Plan preparations.
• Stand in for Deputy Treasury and Business Finance Manager

Required Skills or Experience