Job Description

Job Purpose:
Responsible for planning, directing and managing the procurement and stores activities of the Company in accordance with company policies and legal requirements.
Reporting to: Managing Director, GWCL

Key Accountabilities:

• Develop and improve standards, policies and procedures for optimizing stores operations of the company.
• Direct the research and evaluation of purchasing requirements and make recommendations for standardization and additions to Qualified Products List.
• Direct the survey on market trends, pricing, supply issues and coordinate with functional areas to develop and screen complex product specifications in order to make purchasing decisions.
• Develop, monitor and review the competitive bidding and selection processes.
• Review bid proposals and specifications, compose requests for management action and recommend purchases requiring management or Board approval.
• Give direction and guidance to management, staff, and vendors on procurement and stores regulations, policies and procedures.
• Coordinate the award and negotiation of contract terms, pricing   and   payment   schedule,   ensuring   that   the agreements with the vendors/suppliers are commercially beneficial to the company.
• Manage and resolve business  conflicts between the company and the vendors/suppliers.
• Liaise with user-units for quality assurance of goods and services.
• Ensure the effective and efficient clearing of goods from the ports in liaison with clearing Agents.
• Apply for the necessary Exemption documents for the Clearing Agents to execute their jobs.
• Direct and monitor the effective management of the Central Stores and all other stores of the company.
• Liaise with functional areas to ensure sufficient stocks of materials at all times.
• Establish   priorities,   assign   workloads   and   monitor achievement of set targets in the Department.
• Prepare and implement the Budget of the office of the Materials Department

Salary Scale: Very attractive

Required Skills or Experience

• A recognized University Degree in Engineering.
• Post-graduate qualification in Purchasing and Supply, Logistics or Materials Management.
• Membership of a recognized purchasing and supply professional body (e.g. CIPS)
• A minimum of eight (8) years post qualification working experience in purchasing and supply, at least five (5) years of which should have been in a senior management position.

Age limit:
The candidate should not be more than 50 years old by 31st December, 2015.

Knowledge and Skills:

• In-depth knowledge of the public procurement law, ordinances, rules, regulations, and other requirements governing the public procurement activities in Ghana.
• In-depth knowledge of the procurement and stores procedures, rules and regulations of bilateral and multilateral donors/agencies.
• Strong negotiation and contract management skills.
• Ability to develop and maintain strong professional relationships with internal and external stakeholders and work effectively with all categories of employees.
• Ability to work in a fast paced and often pressured environment.