Company Profile

DKT Anglophone West Africa (AWA), is an innovative, adventurous and sustainable social marketing enterprise that improves people’s lives in Ghana, Liberia and Sierra Leone by contributing to raising modern contraceptive prevalence rate, reduce maternal mortality and provide safe quality options for HIV/AIDs prevention.  

Job Description

Job Identification:
Job title:      Project Manager
Department:      Projects Department  

Organization Relationship
Directly reports to:     Country Director (CD)

Job Summary:

• Co-ordinate the successful implementation and daily reporting/monitoring of the “Advancing Partners in Communities” (APC) Program
• Lead & manage reporting for APC Program
• Manage stakeholder expectations in meeting product targets and service delivery expectations
• Manage field operatives in meeting targets

Specific Duties & Responsibilities:

• Coordinate the implementation of “APC” Program  
• Develop project workplan (including timelines and critical path schedule) for all deliverables across all partners and with donor (USAID mission) and John Snow International in Washington.
• Track project deliverables using appropriate tools across all partners and agencies.
• Manage total project budget tracking and consolidation.
• Sumbit expenditure reconciliation to JSI each month on time.
• Present bi-weekly reports defining project progress, problems and solutions to CD and relevant stakeholders.
• Coordinate and manage monthly and ad-hoc project staff meetings

Lead & manage reporting for APC Program  

• Lead the regular reporting from DKT to USAID on the APC Program, including:  
• Liquidity report (bi-annually)
• Annual plan (annually)
• Narrative report (annually)
• Financial reporting (annually)  
• Develop comprehensive reports by compiling reports from DKT and the partner agencies into collective reports for USAID.
• Coordinate with Finance dept within DKT and distribution agencies to generate comprehensive sales and financial statement reporting.
• Cross-check sales and financial statements with all other reports to identify and solve any discrepancies.
• Manage project evaluations and assessment of results  

Other Duties:  

• Perform other duties related to the Youth Program as assigned by Country Director  
• Assure confidentiality in handling business related issues  

Work Guides and References

• Business Plan and Budgets  
• Brand and Marketing Materials  
• Project Proposals  
• Personnel Policies & Procedures Handbook  
• Descriptions of DKT International and Social Marketing  

Position Objectives

• To achieve Improving Youth Reproductive Health in Ghana proposal targets  
• To improve usage of modern family planning methods  
• To contribute to overall DKT program goals  

Key Performance Indicators

• Timely achievement of project deliverables  
• Positive image level of DKT and Youth Program in the eyes of customers and partners  
• Quality of relationships with partners, stakeholders, and staff  
• Effective management of all meetings - including invites, agenda, note-taking and follow-ups  
• On-time management of key project deliverables across partners  
• On-time delivery of all reports to USAID  
• Reports to CD not needing more than 1 round of feedback  
• Positive feedback from USAID on quality and sufficiency of project execution, project management, and reporting  
• Budget against expenditure  
• Attendance and feedback of quarterly Advisory Committee meetings  
• Attendance and feedback of annual Stakeholder events 

Required Skills or Experience

• Bachelor’s degree or equivalent   
• Sufficient experience in report writing, preferably in the nonprofit sector.
• Former experience developing and managing project workplans.
• Proven record of managing projects with a multifunctional team.
• Track record of successful budget management.
• Project Manager - must have extensive USAID experience managing projects at senior level. (Applicants with no USAID exposure will not be considered)

Skills and abilities  

• Strong interpersonal and people management skills.
• Excellent writing & oral communication skills  
• Strong attention to accuracy and detai
• Strong organizational skills.
• Flexibility  
• Personal, approachable demeanor  
• Effective time-management  
• Integrity and honesty
• Fluent in English