Company Profile

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. 

Job Description

VACANCY NOTICE NO – 13/15 ACC

• Position: Estate & Facilities Manager
• Section: Corporate Services
• Grade: C4
• Position Type: 3 Years Contract        
• Salary: 4,208 GHS Per Month

Main purpose of job:

To provide effective management of the High Commission’s real estate property assets, including all owned and rented properties, fixtures, furnishings and equipment. To deliver value for money, efficiencies and compliance (with health & safety requirements, audit requirement, legal requirements, service level agreements and policies etc) at all times. To ensure that asset and resource deployment is optimally aligned with delivery of the High Commission’s objectives.

Roles and responsibilities

• Strategy / Delivery:- Responsible for devising and delivering a Mission-wide Estates Strategy (residential and non-residential), meeting customers’ needs against agreed SLAs and achieving VFM and efficiencies across the Estate at all times.  Responsible for devising and delivering a forward purchasing plan for all furnishings across the Mission (Residential and non-Residential), achieving VFM, complying with all Guidance, and ensuring proper management of assets at all times.
• Delivery: - Management of the Estates Budget; achieving VFM and compliance with all Guidance; ensuring effective prioritisation between expenditure areas.
• Engagement / Building capability for all: - Line management of TWG operation and three A2L support staff (Estates Officer and two Procurement Officers).
• Achieving Commercial outcomes: - Property Leasing / liaison with Landlords, achieving VFM at all times and ensuring H&S compliance.
• Collaboration & Partnership / Making effective decisions: - Housing Allocation/Post Housing Committee Secretariat.  Staff march-in/out.
• Delivery / Managing a quality service:- Pyramid reporting (utility monitoring); responsible for all H&S compliance across the Mission; Imprest approver; Authorising Suppliers /Requisition approver / Payment approver; Monthly surprise checks and follow up
• Delivery / Managing a quality service: - Monitoring of FPCI in all areas of responsibility.

Resources managed:

• 3 x A2L staff
• Budget: approx. 2,2 m GBP

Key competences required: 

• Seeing the big picture
• Making effective decisions
• Delivering value for money
• Managing quality of service
• Collaborating and Partnering
• Delivering at pace

Required Skills or Experience

• The ideal candidate will be educated to degree level.
• At least 5 years experience in negotiations and contract management, estate and facilities management.
• Experience in budget management is highly-desirable. 
• A good level of spoken and written English.
• Applicants must be IT literate and well versed in Microsoft office applications.
• Excellent communication and interpersonal skills are required, with a strong customer focus and a track record in effective staff management. 
• The successful applicant will also display strong organisational, analytical and time management skills with good attention to detail.
•  Integrity and team working skills are also essential.

Key competences required

• Seeing the big picture
• Making effective decisions
• Delivering value for money
• Managing quality of service
• Collaborating and Partnering
• Delivering at pace

Learning and development opportunities

The High Commission is committed to providing a strong learning & development environment and offer to all staff. A comprehensive online training package is available, both job-specific and of a more general nature, as is on-the-job training and coaching. The High Commission benefits from the support of a Regional Learning & Development Training Centre: staff can undertake a range of training opportunities via this Centre too.