Job Description

PURPOSE OF THE JOB

1. Provides administrative support to the Head of Dept/ Human Resources Manager on all personnel matters and assists.
2.  Proactively supports Embedded HR Team in their day-to-day work by undertaking administrative tasks, including the reporting, filing and updating of electronic records, as required on a timely and accurate basis.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Tracks and resolves problems and checks system operations as scheduled.
• Ensures that human resource files and records are maintained in accordance with legal requirements and Company policies and procedures.
• Completes monthly and year-end reports regarding terminations, transfers, and new hires.
• Computes and records payroll data as scheduled.
• Provides administrative support in the remuneration and benefits area, including administrative tasks required for the annual salary review
• Maintain a log of staff movements in and out of the company.
• Update and forward daily attendance list to HR.
• Maintain an adequate inventory of office supplies and monitor their use
• Co-ordinate the repair and maintenance of office equipment
• Provide office support services in order to ensure efficiency and effectiveness
• Oversee the ordering and buying of toiletries and provisions for the office by the cleaner/messenger

OTHER DUTIES AND RESPONSIBILITIES

• Receives and tracks employment applications.
• Maintains and projects the Company’s professional reputation
• Assists in training new employees. Supports Department personnel as needed.
• Coordinates with related departments as required. Answers questions and provides assistance.
• Keeps management appropriately informed of area activities and of any significant problems.
• Attends and participates in meetings as required
• Typing, Filing and Managing diaries
• Responding to customer enquiries and complaints;
• Ordering office stationery supplies
• Sorting out the post
• Answering the phones

SUPERVISORY RESPONSIBILITIES

• Supervise the work of subordinates in the department to ensure they perform their work effectively.
• An interface between Manager  and clients

KEY PERFORMANCE INDICATORS

• The management of human resource information system functions smoothly.
• Personnel data and statistics are efficiently recorded, stored, and retrieved as appropriate.
• Reports are completed accurately and timely, and in accordance with established policies & legal regulations
• Strict adherence to HSE rules and regulations
• Office Area is maintained according to HSE rules.
• Ensures accurate report of staff attendance and leave management
• Ensure the availability of office stationary at all times.
• Ensure the accurate and prompt filing on the appropriate documents.

Required Skills or Experience

MINIMUM REQUIREMENTS / QUALIFICATION

• BSc. /HND Business Administration/Management
• Undergraduate degree in human Resource Management

EXPERIENCE

• Minimum of 2 years of relevant experience in an HR function and office administration preferably in a multinational industry
• Management experience in the field of telecom and/or manufacturing
• Candidate must possess a strong sense of urgency, integrity & drive for success.
• Experience in learning, understanding and competently communicating in complex situations is required.

KNOWLEDGE

• Basic understanding of human resource functions.
• Knowledge of all related computer applications.
• Understanding of human resource reporting and recordkeeping requirements.
• Knowledge in office administration
• Knowledge of management of  sensitive and confidential information
• Proficiency in the Microsoft Suite

SKILLS & ABILITIES

• Strong organization and time management skills
• Attention to details
• Ability to perform all duties assigned with little or no supervision yet effectively
• High degree of Integrity.
• Ability to work under pressure
• Very good written and oral command of the English language
• Good analytical skills and abilities