Job Description

• Liaise with clients to find out their exact event requirements;
• Produce detailed proposals for events (for example, timelines, venues, suppliers, legal obligations, staffing and budgets);
• Research venues, suppliers and contractors, and then negotiate prices and hire;
• Manage and coordinate suppliers and all event logistics (for example, venue, catering, travel);
• Liaise with sales and marketing teams to publicise and promote the event;
• Manage all pre-event planning, e.g. Organising guest speakers and delegate packs;
• Coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget;
• Manage a team of staff, giving full briefings;
• Organise facilities for car parking, traffic control, security, first aid, hospitality and the media;
• Make sure that insurance, legal, health and safety obligations are followed;
• Oversee the dismantling and removal of the event and clear the venue efficiently;
• Produce post-event evaluation to inform future events;
• Research opportunities for new clients and events

Required Skills or Experience

• A degree or an HND in event management, hotel or catering management, leisure and tourism, marketing or experience in the industry.
• Should posses expert planning, managing and coordinating skills
• Should be creative enough to come up with interesting ideas regularly
• Should be good listeners and interpreters to transform the clients thoughts into reality
• Should have ability to understand the context of the event and the type of guests supposed to attend a particular event
• Expert at planning budgets, negotiating and communicating with the clients
• Enthusiastic and should posses ability to create motivation amongst the employees
• Should be goal oriented and should strive to complete the assigned project on time
• Ability to handle stress and work extra hours if necessary