Job Description

We are a reputable Fashion company in Accra looking for a Personal Assistant.

The Personal Assistant enhances the C.E.O’s effectiveness by providing information and management support

Duties and Responsibilities

1. Managing the day to day operations of the C.E.O’s office
   • Schedule and attend meetings and daily briefings
   • Attend meetings on behalf of CEO
   • Prepare agendas, and transcribe or distribute minutes to all attendees and ensuring all actions are implemented
   • Communication, Reporting And Documentation
   • Carrying out research and presenting findings
   • Producing documents, briefing papers, reports and presentations
   • Preparing presentations for meetings
   • Client relationship management and providing excellent customer service
   • Managing internal and external correspondents for the Executive Director
2. Administrative Assistance to the C.E.O
   • Managing diary appointment 
   • Receiving and welcoming all visitors
   • Setting up and managing meetings
   • Devising and maintaining office systems
   • Providing administrative support such as filling of documents and letters
   • Taking notes/ writing minutes
3. Company protocols
   • Arranging travel, visa and accommodation 
   • Screening phone calls, enquiries and requests
   • Organizing and maintaining diaries and making appointments
   • Dealing with incoming email, faxes and post
   • Liaising with clients, suppliers and other staff.
   • Working more closely with management
   • Being involved in decision-making processes
   • Other duties assigned by the C.E.O.

Required Skills or Experience

• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organizational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Bachelor’s degree and above, a Diploma and others
• PA diploma or certification would be an advantage

Required Skills and Experience

• Qualifications: 1st degree and above, a diploma and others                                                                                  
• Experience: A minimum of three (3) years experience in similar role

KNOWLEDGE                                                                                                                                                                                 
The incumbent must have proficient knowledge in Office administrative procedure

SKILLS & ABILITIES                                                                                                                                                                        

• The incumbent must demonstrate the following skills and abilities
• Ability to maintain a high level of confidentiality
• Excellent  inter personal skills and organizational skills
• Effective communications skills
• Knowledge of Visa / travel processes
• Computer skills including the ability to operate spreadsheet  and word-processing  programs and fast typing skills

PERSONAL ATTRIBUTES

• Be honest and trustworthy
• Be respectful and polite
• Possess cultural awareness and sensitivity
• Be punctual and flexible
• Demonstrate sound work ethic