Jobsinghana.com
 

Senior Procurement Officer

JOB SUMMARY

Company Catholic Reli...
Industry NGO/IGO/INGO
Category Procurement
Location Tamale
Job Status Full-time
Salary GH¢ 
Education Master’...
Experience 5 years
Job Expires Jul 22, 2017
Contact ...
 

Company Profile

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding. CRS Ghana was established in 1958, a year after Ghana gained independence. In Ghana, CRS works with local partners to tackle poverty on several fronts including improving health and nutrition; increasing access to safe water and improved sanitation; promoting agriculture to enhance food security; and increasing financial assets through Savings and Internal Lending Communities. 

Job Description

  • Job Title: Senior Procurement Officer
  • Department: Administration
  • Band: D
  • Reports To: Head of Operations
  • Country/Location: Ghana/Tamale

 

Job Summary
The Senior Procurement Officer will lead all Country Program systems and processes for local and international procurement of goods and services to advance the delivery of high-quality programming to the poor and vulnerable. Your knowledge and experience will allow you to successfully manage the quality and efficiency of all procurement and purchasing activities and to ensure stewardship, integrity, transparency, and accountability.

Job Responsibilities

  • Manage a fully compliant procurement systems and operating procedures and organize the procurement functions. Assess effectiveness and efficiency and lead improvements. Ensure compliance with CRS procurement principles, standards, and policies; donor regulations; and local statutory requirements.
  • Coordinate with various departments to proactively assist with goods/services flow analysis and determine needs and quantity, quality and delivery requirements for goods and services and maintain an up-to-date procurement plan. Collaborate with budget holders to develop annual budget plans that meet procurement needs.
  • Manage and control the analyze-to-contract process with strategic sourcing solutions to ensure the best value for money: market research and analysis, goods/services specifications and supplier evaluation criteria, solicitation documents, a transparent and consistent bidding process, etc. Prepare contracts
  • Ensure the highest level of transparency and integrity amongst the procurement department and prevent fraud along the procurement process. Conduct periodic risk assessment along the procurement process.
  • Oversee and monitor relationships and transactions with suppliers, supplier performance, and contractual obligations to ensure contract completion per authorized terms and conditions. Take action to address current and/or potential contractual issues and/or inefficiencies to mitigate risk. Advise on contract/purchase order modifications, if needed.
  • Monitor payment terms and schedules through maintenance of open order report and oversee coordination with the finance team to ensure timely payments to vendors.
  • Manage a reliable procurement document trail and database management system for control, accountability, and input for proper inventory recording. Ensure all required information and records are complete, accurate, up-to-date, and properly filed. Oversee reports preparation, consolidate reporting and analyze data for decision-making.
  • Effectively manage talent. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports. Monitor and assess performance to ensure adequate capacity for successful support of high quality programming.

Key Working Relationships

  • Internal: CR, HoP, HoOPs, Project Managers, Finance staff, Admin staff.
  • External:Local Vendors, revenue authorities, customs officials, freight forwarders, transporters, consultants, donors, and peer agencies

 

Required Skills or Experience

Education and Experience:

  • Master’s Degree in Business Administration or other relevant Masters preferred. Bachelors required. Professional certifications a plus.
  • Minimum of 5 years work experience in procurement/purchasing management, logistics, administration with increasing responsibility, preferably with an international organization.
  • Good knowledge of various donor procurement regulations (e.g. USAID, EU, UN)
  • Knowledge of international and national procurement regulations and local market conditions.
  • Strong knowledge of contract terms and proven ability to negotiate terms and agreements and build and maintain networks with suppliers.
  • Staff management experience and abilities that are conducive to a learning environment.
  • Proficient in MS Office package (Excel, Word, PowerPoint). Experience with database management systems (e.g. MS Access) highly desirable.

Personal Skills:

  • Strong planning, coordination, prioritization, and time management skills
  • Strong analytical skills with ability to make independent judgment and decisions
  • Ethical conduct in accordance with recognized professional and organizational codes of ethics
  • Proactive, resourceful, solutions-oriented and results-oriented
  • Strong negotiation, communication, and relationship management skills

Required/Desired Foreign Language:Not Applicable

Travel Required: 15%

Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Serves with Integrity
  • Models Stewardship
  • Cultivates Constructive Relationships
  • Promotes Learning

How To Apply

Sorry, job has expired.

 
Note

Please note, employers receive numerous applications per posting and will only shortlist the most qualified candidates. Also Jobsinghana.com is not involved in any decision made by an employer/recruiter and therefore does not guarantee that applications sent will result in a candidate being shortlisted/selected for that position.
 
 
To Top