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Account Payable Executive

JOB SUMMARY

Company Ghana HR Solu...
Industry Manufacturing
Category Finance
Location Accra
Job Status Full-time
Salary Not Specified
Education Bachelor̵...
Experience 2 years
Job Expires Aug 18, 2017
Contact Dorothy
 

Job Description

Our client, a global business with a proud history and an exciting future is looking to hire a proactive Account Payable Executive  to support their operations in Ghana.

ROLE PROFILE

To provide information for management decision-making, compliance with internal order best practices, assist in management reporting and manage distributor debt to remain at an acceptable level at all times. Also, to manage company’s corporate relationship with its banks and assist in marketing finance

DUTIES

Accounts Receivable & Distributor Management

  • To ensure that the Accounts Receivable ledgers is up to date, accurate and fully

reconciled with the General Ledger. Manage, credit notes and journals to preserve the integrity of the ledger.

  • Agree credit terms with customers (distributors) and monitor these proactively.
  • Monitor distributor debt, ensuring that distributors stay within their credit periods and exceptional situations are identified. In such exceptional situations help distributors develop good payment plans to clear debts as soon as possible to bring the situation back to normalcy.
  • Interface with the Supply Chain by providing information on distributor debt situation before shipment is made.

Accounts payable and other task in a cluster

  • To ensure that bank and balance sheet reconciliation is up to date, accurate and fully reconciled with the bank statements and general ledger at each month end.
  • Prepare month end reports for distributors and ensure that distributors reconcile and agree balances at the end of each month.
  • Help by assisting in the tax, planning and management reporting functions within the finance department for Mali, Ghana and Senegal
  • Monitoring AP open items to ensure due suppliers are picked on payment runs
  • Prepare journals
  • Prepare VAT reconciliation and complete returns for approval by financial accountant
  • Prepare withholding tax reconciliation and returns to be approved by financial accountant and ensure timely delivery to tax consultants for monthly filing and payment.

Key Success Factors

Treasury

  • Maintain good relationship with banks resulting in negotiating better corporate contracts and contracts for staff loans.
  • Accurate and timely reconciliation and closure of key ledgers
  • High integrity of accounting systems
  • Accurate and timely information for management decision making
  • Timely and accurate reports.

 Accounts Receivable & Debt Management

  • Maintaining an accurate accounts receivable ledger and communicating correct balances to distributors
  • Maintain a relationship with distributors where there is trust and easy communication lines to ensure the distributors and the company are always in agreement as far as balances & payment terms and conditions are concerned.
  • Assist marketing with whatever financial information or control procedures they may need in making decisions on spend and activity implementation.

Other Responsibilities

  • Ensure stock count is done monthly with a reconciliation of physical and System figures
  • Any other roles and responsibilities the head of finance will deem necessary in the ordinary course of business.

 Working Relationships

 Internal:

  • The Finance team.
  • The marketing, HR, procurement and IT teams
  • The Finance Shared service Centre
  • The Finance Manager, to ensure that all KPI’s are adhered to, and that broad strategies are in place over issues such as cash and debt management.

External:

  • Banks
  • External auditors
  • Customers (Distributors)
  • Suppliers
  • Other stakeholder

Required Skills or Experience

  • Bachelor of Science in administration (Accounting Option)
  • ACCA Fundamentals stage (Ongoing)
  • 1-2 years working experience in a multinational organization with treasury, accounts receivable or accounts payable
  • Experience in working with SAP or another accounting software (minimal usage)

REQUIREMENT

  • Ability to deliver results on time
  • Ability to deliver quality information to enhance informed decision-making by management
  • Familiar with key finance processes, purchase to pay rules, banking transactions & leasing transactions.
  • Strong interpersonal and communication skills.

How To Apply

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