Company Profile

The Planned Parenthood Association of Ghana (PPAG), is an NGO and a member of the International Planned Parenthood Federation (IPPF). PPAG, a leading provider of Sexual and Reproductive Health and Rights (SRHR) education, information, and services in Ghana, in close collaboration with OXFAM, hereby invites result-oriented and committed persons to apply for the following vacant position to be filled in the Association.

Job Description

PPAG is seeking a result –oriented, committed and qualified persons for the positions of Executive Director.

• LOCATION: PPAG HEAD OFFICE, ACCRA
• REPORT TO: THE COUNCIL OF PPAG

Job purpose
The Executive Director will provide strategic, technical and leadership support to ensure that PPAG programmes are aligned with the national development agenda and the IPPF Strategic Framework, including the achievement of universal access to SRHR in Ghana.  He/she will be charged with ensuring results based management, capacity development and provide leadership and representation as well and resource mobilization, partnership building and repositioning the Association.

KEY FUNCTIONS INCLUDE:

• Implementation of the strategic goals and objectives of the Association
• Support in fulfilling the governance roles/duties
• Lead and oversee resource mobilization at PPAG.
• Provide direction and leadership toward the achievement of the Association’s mandate, mission, strategy and its annual goals and objectives

KEY RESPONSIBILITIES

• Ensure that the Member Association (MA) has a long-range strategy which achieves its mission, and toward which it makes consistent and timely progress.
• Provide leadership in developing programme, organizational and financial plans with the Council and staff and carry out plans and policies authorized by the council.
• Promote active and broad participation by volunteers in all areas of the MA’s work
• Maintain a working knowledge of significant developments and trends in the Sexual and Reproductive Health and ensure compliance with local and donor regulations.
• Serve as a custodian of all legal and regulatory/statutory documents and complies with relevant laws and regulations, both at Local authorities and at IPPF level.
• Provide oversight of all MA activities, manage day-to-day operations and ensure a smooth functioning, efficient MA
• Ensure Programme quality and MA’s stability through development and implementation of standards and controls, systems and procedures and regular evaluation
• Ensure that the MA is fiscally sound by working with staff and the Council to prepare budgets and Annual Work Plans and establish rigorous accountability standard for grant and budget tracking
• Directs financial activities and make decisions based on Annual Work Plans and policies developed in consultation with the Council and the IPPF Africa Regional office.
• Raise the visibility of the MA through the development and implementation of a sustainable marketing campaign geared to its stakeholders as well as the public.
• Undertake effective resource mobilization programme to finance PPAG programmes and activities by serving as the chief development officer or hiring and supervising an individual responsible for this activity
• Identify the key relationships necessary to support an effective Association and assure proper planning, relationship building and communications to develop and maintain them.
• Demonstrates initiative and creativity in identifying and addressing strategic issues facing the MA.
• Ensure effective and efficient management of the organization; oversee the preparation of audit and other periodic reports, and management of financial and internal controls of  PPAG
• Ensure effective and harmonious communication with volunteers and staff.
• Liaison between PPAG and IPPF and other development Partners.
• Ensure all reporting requirements of IPPF and other donors are met and submitted on time.
• Provide strategic leadership; ensure the board has clear,  concise and timely information on management of operations for decision making 
• Building and maintaining technical and strategic partnerships with government and development partners.
• Oversee monitoring and evaluation strategy of the organization

Required Skills or Experience

• A minimum of Masters’ Degree in Business Administration/Management or Public Health, Demography or any other related degree/qualification.
• At least 10 years of overall professional experience; ideally 5+ years demonstrable broad programme, financial, grant and operations management experience in a senior or similar position.
• Experience in organizational development, interpersonal relationship building, marketing/resource mobilization strategies, effective communication and general administration.    

THE PERSON MUST:

• Have the understanding of not-for profit organizations and experience working with volunteers
• Have an affinity for working with a culturally and politically diverse stakeholders
• Be a  visionary, trust worthy, diplomatic, understanding and innovative with a high energy level
• Have experience in Managing a complex budget
• Have a successful track record in fund development, including knowledge of and success in attracting donors and corporate grants and ability to solicit individual donors
• Have excellent communication skills, both written and oral with strong presentation skills
• Have the ability to foster a healthy organizational culture, to encourage team work and collaboration, strong interpersonal skills that include the ability to inspire and motivate
• Be excellent in analytical skills and effective in conflict management
• Have the ability to raise the visibility of the MA through successful advocacy
• Have passion for the mission of the MA and IPPF and be able to exercise multi-cultural sensitivity
• Have a commitment attitude to training programmes and maximize individual and organization goals across the Association.
• Have a successful track record in setting priorities, keen analytic, organization and problem solving skills which support and enable sound decision-making.
• Have excellent communication and relationship building skills with an ability to prioritize, be responsive and work with a variety of internal and external stakeholders
• Be a multi-tasker with the ability to wear many hats in a fast-paced environment
• Have personal qualities of integrity, credibility and dedication to the mission and vision of the Association.
• Have excellent human relations skills and be youth friendly.
• A knowledge in current SRH and population issues will be an added advantage
• Demonstrated leadership ability and experience in management of a country-wide organization, preferably an NGO for a period of at least 10 years.
• Strong human resources management capacity and experience 
• An excellent  understanding of government  and donor systems and processes.
• Ability to interact across various audiences and stakeholders e.g. volunteers, staff as well as external partners.
• Experience working in the field of SRH/HIV or other health related  field is desirable
• Have excellent computer skills in particular in Microsoft Office applications