Job Description

A School in East Legon is seeking for a dynamic, energetic Finance and Administrative Manager who can lead and perform all the duties and responsibilities listed below in a Christian setting.

Job Summary                                                                                                                                                                 
The Finance & Administration Manager contributes to the overall success of the school by effectively managing all financial tasks for the organization. The FAM is responsible for overseeing the administrative, operations and financial management and accountability requirements of School.  She/he works as part of the school management team, taking a lead in the areas of operations, human resources, and finance management. The Finance Manager is responsible for ensuring that functions efficiently in all financial, administrative and operational matters, directly supervising administrative staff and providing oversight to all local procurement issues. Additionally, she/he works collaboratively and effectively with the Principal, assuring compliance with the terms of the school policies.

Primary Duties and Responsibilities 
The FAM performs a wide range of duties including but not limited to the following:

Financial Accounting and Reporting:

• Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles (GAAP)
• Develop, implement, and ensure compliance with internal financial and accounting policies and procedures
• Ensure that all statutory requirements of the organization are met
• Prepare all supporting information for the annual audit and liaise with the Board’s Audit Committee and the external auditors as necessary
• Document and maintain complete and accurate supporting information for all financial transactions
• Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, and petty cash
• Reconcile bank and investment accounts on a monthly basis
• Review monthly results and implement monthly variance reporting
• Manage the cash flow and prepare cash flow forecasts in accordance with policy
• Oversee the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll
• Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation
• Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate
• Liaise with Finance Committee and/or Audit Committee as appropriate
• Assist the Executive Director and the Board  with financial reporting as required at Board meeting and the Annual General Meetings

School term Fees and Management of Student Accounts

• Prepares school term bills
• Tracks and monitors payment of term and other school activity fees and updates student accounts and sends payment  notices out to parents /guardians
• Uses software to track billing and payments of student fees

Payroll preparation and administration:

• Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner including review of  completed timesheet for appropriate payroll expenditure coding
• Negotiate and manage the employee insurance and benefits plans
• Process and submit statutory and benefits remittances on time

Budget preparation/local procurement

• Establish guidelines for budget and forecast preparation, and helps prepare the  term and annual budget in consultation with the Principal
• Assists Principal and staff  with the preparation of budgets for funding applications and annual operational budgets
• Supervises local procurement and checks good received

Management accounting

• Maintain financial records for each project in a manner that facilitates management reports
• Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders
• Provide accurate and timely reporting on the financial activity of individual projects

Office administration

• Oversee and supervise the administrative function of the organization including reception, property/facility management, safety of the work environment, and provision of furnishings and equipment necessary for effective operations
• Oversee the management of all leases, contracts and other financial commitments
• Monitor all legislation relevant to the organization (employment standards, occupation health and safety, human rights, etc) and all regulations on professional certification to ensure that the organization is compliant

Required Skills or Experience

• University degree in Accounting, Commerce, or Business Management/Administration
• Chartered Accountant, Certified General Accountant, or Certified Management Accountant designation is a plus
• Minimum  5-7 years of progressive accounting and  financial management skills.

Proficiency in the use of computer programs for:

• Accounting Software,
• Word processing,
• Spreadsheets,
• E-mail
• Internet