Job Description

Our client, a leading IATA accredited Travel Management Company based in Ghana is looking to hire a proactive Transport Administration Officer to support their operations.

ROLE PROFILE

Manage administration tasks meetings, including compiling agendas, recording minutes and maintain an up-to-date database.

DUTIES AND RESPONSIBILITIES

ADMINISTRATIVE DUTIES

• Liaising with Airlines operating in Ghana
• Provide administrative assistance and draft reports to satisfy annual reporting requirements
• Document the receipt of official documents and file them efficiently before updating database with new information

TRANSPORT ADMINISTRATIVE DUTIES

• Ensure and maintain a log of vehicle and driver’s statutory documents and licenses and ensure their validity
• Maintain a log of vehicle maintenance schedules and ensure timely scheduled maintenance
• Obtain statutory and legal documents for the vehicles
• Administer replacements of all vehicle accessories/fitting
• Oversee the requisitioning of fuel, lubricants and other vehicle consumables
• Other Administrative duties that may be assigned from time to time

Required Skills or Experience

Bachelor’s Degree Business Administration/Transport Management or Higher National Diploma

EXPERIENCE

2 or 3 years’ experience in a similar or related role

REQUIREMENTS

• Good written and verbal communication skills.
• Reception/telephone answering skills.
• Ability to work in a reactive/pressured environment.
• Excellent organisational skills such as, diary management, arranging/coordinating meetings, general office management.
• Ability to deal with large amounts of paperwork methodically but quickly.
• Excellent Customer Care focus.
• Ability to plan and organise work schedules within tight deadlines.
• Creative with a positive