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Secretary/Admin Assistant

JOB SUMMARY

Company Confidential
Industry NGO/IGO/INGO
Category Administrativ...
Location Tamale
Job Status Full-time
Salary GH¢ 
Education First Degree
Experience 3 years
Job Expires Nov 25, 2017
Contact ...
 

Job Description

Reports to: HR/Admin Manager

  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Arrange conferences, meetings, and travel reservations for office personnel.
  • Complete forms in accordance with company procedures.
  • Compose, type, and distribute meeting notes, routine correspondence, and reports.
  • Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Maintain scheduling and event calendars.
  • Make copies of correspondence and other printed material.
  • Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
  • Schedule and confirm appointments for clients, customers, or supervisors.
  • Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
  • Take dictation in shorthand or by machine, and transcribe information.
  • Collect and disburse funds from cash accounts, and keep records of collections and disbursements.
  • Conduct searches to find needed information, using such sources as the Internet.
  • Coordinate conferences and meetings.
  • Establish work procedures and schedules, and keep track of the daily work of clerical staff.
  • Learn to operate new office technologies as they are developed and implemented.
  • Manage projects, and contribute to committee and team work.
  • Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
  • Order and dispense supplies.
  • Prepare and mail checks.
  • Provide services to customers, such as order placement and account information.
  • Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
  • Supervise other clerical staff, and provide training and orientation to new staff.
  • Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

Required Skills or Experience

  • First degree in Administrative Related Field, OR Higher National Diploma-Sec./ Management Option
  • Three (3) years’ experience in a comparable organization in related Role
  • She/he should be proactive and also a team player
  • Skills in capacity building and effective communication
  • Excellent problem solving and analytical skills
  • Ability to develop well written, cohesive reports that are responsive to the donors’ needs

How To Apply

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