Job Description

Location: Accra

Our client, a leading manufacturer operating in the public work sector, is currently seeking to hire a proactive Director’s Secretary to help with their operations in Ghana.

Role Profile

The successful candidate will be responsible for supporting high-level executives and management or entire departments. Provides administrative support and performs numerous duties.

Duties/ Responsibilities

• Schedule meetings and arrange conference rooms.
• Alert Director about cancelations or new meetings.
• Manage travel and schedule.
• Prepare correspondence and stuff mail into envelopes.
• Arrange for outgoing mail and packages to be picked up.
• Prepare statistical reports.
• Manage spreadsheets.
• Prepare confidential and sensitive documents.
• Coordinates office management activities.
• Determine matters of top priority and handle accordingly.
• Prepare agenda for meetings.
• Takes and transcribes minutes.
• Helps prepare office budget.
• Plans events and volunteer activities.
• Maintain office procedures.
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
• Coordinate committees and task forces.
• Relay directives, instructions and assignment to executives.
• Receive and relay telephone messages.
• Maintain hard copy and electronic filing system.
• Sign for UPS/Fed Ex/Airborne packages.

Required Skills or Experience

• A bachelor’s degree or Masters in a scientific subject or related field
• At the least 5 years’ experience acquired in a similar position
• Perfect knowledge of computer systems is an added advantage

     Requirement

• Perfect knowledge of IT systems
• Must have in depth knowledge of office management
• Maximum aptitude to human contacts
• Familiarity with basic research methods and reporting techniques
• Perfect knowledge of both written and spoken Italian
• Good predisposition to work in team
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Perfect knowledge of computer systems
• Must possess leadership skills
• Proven ability to take on a variety of different tasks without becoming overwhelmed