Job Description

• Prepares quotations of prices of products and services.
• Prepares purchasing orders to authorize payment to service providers
• Prepares commercial invoices and packaging list on all importations and exportation.
• Compiles data from branches in and outside of Ghana.
• Prepare and update pricelist and payments that come in.
• Prepares update for chemical from all locations.
• Performs financial evaluation to assess the effectiveness of pricing actions.
• Valuation of stock.
• Partners with purchasing buyers, product managers and sales organization to assure profit-maximizing approach to market.
• Handles tracking sheets for various shipments.
• Assists on assembly, final production, and quality control of pricing proposals.
• Prepares and updates order book on weekly basis.
• Reconciling clients’ chemical orders and updating them on shipping schedule (i.e. the tracking sheet) on weekly basis.
• Prepares invoices for clients for container rentals, chemicals and slings.
• Responsible for the filing of invoices in debtor receivables files.
• Prepares spreadsheet for all invoices that will be prepared for the week.
• All printed hard copy invoices should be filed.
• Prepare sales invoices, ensuring completeness and accuracy in a timely manner
• Design a schedule or register to monitor when invoices are delivered to clients and note the due date for invoices.
• Submits reports on orders to the Commercial Manager.
• Any other duties that may be assigned to you from time to time

Required Skills or Experience

• A University degree in Business Administration/ BA Economics/ Mathematics/ Statistics or its equivalent.
• A professional qualification in the related field.
• Minimum of 2 years work experience.

Technical Competencies:

• Ability to understand best pricing and quotation standard practice.
• Ability to handle work with adequate precision and effective client confidentiality.
• Ability to analyze and solve problems

Personality Competencies:

• Ability to relate effectively to people at all levels
• Good verbal communication ( English) and presentation skills
• Assertiveness – ability to articulate view points and stick to them where necessary
• Coping with pressure: - ability to cope with work, time and people pressures.
• Ability to keep and deliver to time and other commitments,
• Detail Orientation: - ability to cope with detail without getting lost; ability to pay attention to details, be concerned or analyze detail without getting bogged down.