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Personal Assistant

JOB SUMMARY

Company Confidential
Industry Fashion
Category Administrativ...
Location Kokomlemle - ...
Job Status Permanent
Salary Attractive
Education First Degree
Experience 5 years
Job Expires Jul 08, 2018
Contact ...
 

Job Description

The Monitoring & Evaluation Officer’s enhances the G.C.E.O’s effectiveness by providing information, management support and monitoring performance across the various departments.

Duties and Responsibilities

Managing the day to day operations of the G.C.E.O’s office

  • Schedule and attend meetings and daily briefings
  • Attend meetings on behalf of GCEO
  • Prepare agendas, and transcribe or distribute minutes to all attendees and ensuring all actions are implemented
  • Communication, Reporting And Documentation
  • Carrying out research and presenting findings
  • Producing documents, briefing papers, reports and presentations
  • Preparing presentations for meetings
  • Client relationship management and providing excellent customer service
  • Managing internal and external correspondents for the Executive Director

Administrative Assistance to the G.C.E.O

  • Managing diary appointment 
  • Receiving and welcoming all visitors
  • Setting up and managing meetings
  • Devising and maintaining office systems
  • Providing administrative support such as filling of documents and letters
  • Taking notes/ writing minutes

Company protocols

  • Arranging travel, visa and accommodation 
  • Screening phone calls, enquiries and requests
  • Organizing and maintaining diaries and making appointments
  • Dealing with incoming email, faxes and post
  • Liaising with clients, suppliers and other staff.
  • Working more closely with management
  • Being involved in decision-making processes
  • Other duties assigned by the G.C.E.O.

Required Skills or Experience

  • Knowledge of office management systems and procedures
  • MS Office and English proficiency
  • Outstanding organizational and time management skills
  • Up-to-date with latest office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • Bachelor’s degree and above, a Diploma and others
  • PA diploma or certification would be an advantage
Required Skills and Experience
Qualifications: 1st degree and above, a diploma and others                                                                                  
 
Experience
A minimum of five to 5years (5 - 7) years progressive work experience in a similar role
 
KNOWLEDGE                                                                                                                                               
The incumbent must have proficient knowledge in Office administrative procedure
 
SKILLS & ABILITIES                                                                                                                                           
The incumbent must demonstrate the following skills and abilities
  • Ability to maintain a high level of confidentiality
  • Excellent  inter personal skills and organizational skills
  • Effective communications skills
  • Knowledge of Visa / travel processes
  • Computer skills including the ability to operate spreadsheet  and word-processing  programs and fast typing skills

PERSONAL ATTRIBUTES

  • Be honest and trustworthy
  • Be respectful and polite
  • Possess cultural awareness and sensitivity
  • Be punctual and flexible
  • Demonstrate sound work ethics

How To Apply

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Note

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