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Administrative Assistant

JOB SUMMARY

Company Confidential
Industry Private
Category Administrativ...
Location Accra
Job Status Permanent
Salary GHS
Education HND
Experience 1 year
Job Expires Sep 30, 2018
Contact ...
 

Job Description

A church located within the Redco Flats, Zongo Junction, Madina is looking for a Christian to fill the position of Administrative Assistant for the church. The qualified applicant shall perform a wide range of administrative and office support activities for the church in conjunction with all ministry heads and other branches including headquarters to facilitate the efficient operation of the church. Below are the responsibilities:

Main Job Tasks and Responsibilities

  • Organize and schedule meetings and appointments
  • Maintain key contact lists of the church and ensures it is always updated
  • Responsible for managing all enquiries including answering, directing phone calls and provide general support to visitors
  • Handle requests for information and data
  • General clerical duties including photocopying, mailing, corresponding memos, emails, drafts, letters etc. This will include producing and distribution of reports.
  • Maintain electronic and hard copy filing system and retrieve documents from filing system
  • Assist in the preparation of regularly scheduled reports
  • prepare agendas for meetings and prepare schedules
  • Record, compile, transcribe and distribute minutes of meetings
  • Order office supplies and maintains office supply inventories for the church
  • Submit and reconcile expense reports
  • Prepare and monitor invoices
  • schedule and coordinate meetings, appointments as directed by office of the resident pastor
  • coordinate maintenance of office equipment
  • coordinate and maintain records of all church members
  • And any other assigned tasks 

Required Skills or Experience

  • Minimum of Diploma in Office management  or HND
  • Computer skills and knowledge of relevant software especially Microsoft applications
  • knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • knowledge of principles and practices of basic office management

Key Competencies

  • Good communication skills - written and verbal
  • Good planning and organizational Skills
  • Ability to effectively prioritize
  • Good problem assessment and problem solving ability
  • Good at information gathering and information monitoring
  • Able to pay attention to detail and accuracy
  • Should be flexibility and adaptability
  • Excellent customer service orientation
  • Good teamwork spirit and attitude
  • Must be a Christian

How To Apply

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