Job Description

• Attends to correspondence on behalf of Managing Director.
• Assists in preparing and submitting bids for the Group as per spelt out deadlines.
• Develops and maintains a filing system for existing and new records of the Managing Director’s Office.
• Plans and schedules meetings and appointments for the MD
• Prepares and edits correspondence, reports, and presentations
• Handles travelling and hospitality for MD office (flight, hotel, transportation, agenda, meals etc)
• Prepares invitation letters for both business clients and partners
• Provides quality customer service both internal and external clients
• Manages calendars, reminders and appointments for meetings.
• Prepares monthly, quarterly and annual reports on activities
• Manages an effective database system of all projects and activities (including call cards)
• Manages MD’s contact ( call cards )
• Follows up on projects.
• Coordinates all renewal in the MDs office (passport, visa, and other accreditations)
• Coordinates and organize events (conferences, exhibitions, seminars, workshops) of the company.

Required Skills or Experience

• Degree in Business Administration or it's equivalent with at least 5 years post qualification experience.
• Strong management, organizational, analytical and interpersonal skills.
• Administrative Writing Skills, Reporting Skills, Time Management, Presentation Skills
• Advanced Skills in Microsoft Excel, Word & PowerPoint, and Access. 
• Strong verbal and writing communication skills