Company Profile

The Aurum Institute is a leading healthcare organisation that has been successfully battling the joint scourge of the HIV and TB for over 20 insightful years.

Job Description

The Aurum Institute is offering a great opportunity to suitably qualified and experienced persons to fill the under listed positions to contribute towards our mission to improve the health of people and communities through innovation in Global Health Research and Systems.

PURPOSE OF THIS ROLE
The Assistant Accountant is responsible for performing day-to-day financial transactions, including verifying, classifying, computing, posting accounts payable data, month-end reconciliations, payment batch files, bank uploads, remittance advices, obtaining authorisation on invoices and audit enquiries.

TECHNICAL WORK RESPONSIBILITIES
Responsibilities will include but not be limited to the following:

• Processing incoming invoices in compliance with financial policies and procedures.
• Performing day-to-day financial transactions, including verifying, classifying, computing and posting.
• Preparing month end reconciliations in line with Financial policies and procedures
• Preparing payment batch files in advance for payment runs.
• Uploading payment batch files into banking system and verifying accuracy.
• Resolve discrepancies with suppliers within the financial policies and procedures guidelines. 
• Preparing remittance advice to be sent to all suppliers once payments have been approved via the authorisers and releasers. 
• Obtaining authorisation on invoices from the relevant Authority’s, administrators and managers. 
• Audit enquiries: preparing audit samples as requested; verifying accuracy and completeness of the sample and ensure outstanding information is completed before handover to auditors/supervisors.
• Processing staff mileage and other ESS claims
• Reviewing reports and transfer requests of sub grantees
• Regularly updating of Fixed Asset Register
• Support Budgeting and Financial Management of projects
• Support Finance and Operations Manager to prepare monthly project forecasts to identify potential cost over/under spend. 
• Support management in decision making activities.
• Perform other finance and administrative duties as directed by the Finance and Operations Manager.

Required Skills or Experience

Qualification

• Degree in Accounting /Finance from a recognised university
• Must have completed Level 2 of ICA/CIMA/ACCA 

Work Experience

• Minimum of two years related experience and/or training: or equivalent combination of education and experience in a financial environment as an assistant accountant
• Hands-on experience with Ms office suites 
• Proven experience working with donor funded projects such as Global Fund, USAID & PEPFAR 
• Proven success working within teams providing high-quality programme implementation and support to the health system in Ghana

Other Requirements

• Proven ability to calculate, post and manage accounting figures and financial records
• Solid understanding of basic bookkeeping and accounting payable principles
• Proficiency in English