Job Description

Job  Purpose:

To coordinate the overall administrative and procurement activities at its Takoradi operational locations and ensure that controls, systems and processes are developed to foster operational excellence to enhance productivity and increase revenue.

Duties:

• Oversees the general administrative and procurement activities at Takoradi operational locations and ensure procedures and processes are followed
• Develops and implements administrative and procurement working procedures and processes to enhance efficiency.
• Builds a robust administrative and procurement culture that will promote well-organized and productive working environment
• Coordinates all administrative and procurement activities which includes receipts and other relevant documents and file records accordingly
• Coordinates the procurement of production materials by working closely with the technical team
• Creates an efficient records and filing system for managing of official and operational documents for easy retrieval
• Generates database on all expenses
• Handles all units request both outgoing and incoming should be reviewed and confirmed by you before processing to Head Office.
• Coordinates all operational and administrative request for logistics and other office requirements. 
• Coordinates and verify the processes of payment of all expenses
• Prepares and submits to head office weekly, monthly and annual report on all administrative and procurement activities.
• Coordinates and monitors attendance of staff
• Coordinates the security activities at the Takoadi operational sites by ensuring that they comply with the internal security rules.
• Performs due diligence through daily monitoring and preparing transactional reports for management decision making.
• Any other duties that may be assigned to you from time to time

Internal Relations:

• Maintains contacts with all departmental heads, teams and other line Managers on matters relating to administrative and procurement.

External  Relations:

• Maintains contacts with suppliers, banks, clients and where necessary through regular calls and emails

Responsibilities For Assets:

• Has responsibility for managing the working assets and confidential information.

Required Skills or Experience

• A University degree in Business Administration or Management
• Additional professional qualification in supply chain will be an advantage
• 5 -7 years’ work experience in administrative and procurement management or similar position.

Technical

• Ability to understand the nature of the job
• Ability to take SMART decisions and initiatives on daily operational basis
• Ability to analyze information and interpret
• Ability to make research and gather data to generate analysis for decision making
• Ability to develop comprehensive report
• Problem Solving skills
• Stress Management/Composure
• Communication and writing Proficiency

Personality

• High level integrity: Ability to manage clients and company’s secrets confidential.
• Attention to details and accuracy
• Excellent communications skills: Ability to communicate with people at all levels within and outside the company.
• Creativity and innovativeness, work ethics and values,
• Effective customer focus
• Ability to work in a team to achieve excellence