Job Description

• Ensure general and administrative support to the HR and Admin functions.
• Welcome and direct visitors to the appropriate person and office and to monitor visitor access and maintain security awareness.
• Oversees the human resource database and ensure accuracy
• Record new hire information in the human resource system database.
• Ensures that human resource files and records are maintained in accordance with Company policies and procedures.
• Sourcing of CVs and coordinating interviews.
• Handling queries and complaints via phone, email and general correspondence.
• Provide letters of invitation, introduction, etc as required from time to time
• Develop and maintain an effective & efficient document filing (electronic and hard) process for business related documents
• Manage agendas of meetings, produce memos of such for review and proactively follow up on actions
• Manage sensitive matters and information regarding peculiar issues within the organization
• Coordinate general administrative services in the organization e.g. archiving, ensuring seamless provision of utilities and supplies (stationery etc), reporting of defects, etc.
• Collate daily, weekly and monthly reports as required from for the HR supervisor’s review and analyze operating reports and report on variances against budgets.
• Process all requisitions for the team, e.g Purchase Order and other applications as required
• Respond to queries and requests on Admin issues and escalate to the HR supervisor where necessary.
• Make efficient travel arrangements as required and for special workshops for team members

Required Skills or Experience

• Degree in HR or other related field from a reputable University institution or college.
• Certification of IHRMP will be an advantage
• Proficient use of Microsoft Office - Word, Powerpoint and Excel
• Knowledge of the Labour Act of Ghana, Act 651
• Minimum of two years working experience in a similar role.
• Problem Solving Skills
• High level of confidentiality
• Integrity
• High Sense of urgency