Company Profile

Oxfam is a rights-based global development organization with more than 70 years of experience in more than 90 countries worldwide. Oxfam’s mission is to end the injustice of poverty and inequality through systemic change and the advancement of political, economic and social rights. Oxfam has been working in Ghana since 1986, managing programs related to food security and livelihoods, universal access to education and healthcare and transparency and accountability in extractive industries (mining, oil and gas).

Oxfam’s experience in Ghana and strong partnerships with government institutions, Ghanaian civil society organizations and NGOs supports the delivery of active and innovative programs and advocacy work seeking to improve the livelihoods of Ghanaians and strengthen citizen accountability. Oxfam in Ghana currently works in 11 out of Ghana’s 16 administrative regions.

Job Description

• Contract type: Fixed Term (3) years based on performance and subject to renewal
• Reporting to: Economic Justice Program and Campaign Manager (Matrix management line to Oxfam Quebec Program Manager)
• Staff reporting to this post: Matrix line report of (3) staff; Matrix management reporting for (3) project staff
• Locations: International/West Africa/Ghana/Accra
• Annual Budget: Approximately $1 million Canadian Dollar

Oxfam is committed to safeguarding and promoting the welfare of children, young people and adults and expect all staff and volunteers to share this commitment through our code of conduct. We will do everything possible to ensure that only those who share and demonstrate our values are recruited to work for us.

Shaping a stronger Oxfam for people living in poverty

Team Purpose
The Women’s Economic Advancement for Collective Transformation (WeACT) project in Ghana sits under the Economic Justice programmatic team. The team’s purpose is to maximize Oxfam’s impact on rights to sustainable and inclusive livelihoods through women economic leadership and engaging with the private sector, civil society and government at local, national, regional and global levels. The team will coordinate and provide strategic leadership for the implementation of the WeACT project. The Project Management Unit (PMU) under the leadership of the Economic Justice team will be responsible for quality implementation and coordination among consortium partners in Ghana.

Job Purpose
The Project Coordinator will play a key role in leading coordination and implementation of the project in the targeted regions and districts and ensure quality delivery of the GAC funded project in Ghana. S/he will develop and manage relations with partner organizations, state agencies, local authorities, private sector among others and ensure proper implementation of activities and delivery of project results in a programmatic approach. The position will ensure coordination and cross learning among the project partners as well as working closely with Oxfam Quebec who holds the contract with the donor Global Affairs Canada.

Key Responsibilities
Strategic Project Management: 

• Responsible for the development of project implementation plan (PIP) and monitoring and evaluation framework with the support of the Country Leadership Team (CLT)t and Program Manager at Oxfam Quebec
• Develop and update the project implementation plan and budget according to the contribution agreement and the requirements of the donor, in collaboration with the project team and Oxfam affiliates;
• Develop and update the annual project work plans and budget according to the contribution agreement and the requirements of the donor in collaboration with the project team and Oxfam affiliates;
• Develop quarterly operational plan (activities vs budgets) of the project in collaboration with partners and staff; 
• Guarantee the sound financial management of the project according to the policies and procedures of Oxfam and the donor; 
• Liaise with the Oxfam logistics team for the procurement of goods and services for the project, to guarantee correct application of the procurement procedures;
• Prepare and submit narrative and financial reports within the deadlines and terms set out in accordance with the contribution agreement and the requirements of the donor 
• Working with implementing partners, oversee reporting process and ensure high quality and timely donor deliverables in close collaboration with involved partner officers 
• Manage the relationship with partners directly and ensure close collaboration and support to implementation 
• In collaboration with project monitoring and evaluation staff, ensure development and implementation of the monitoring and evaluation framework to track progress and report 
• Ensure development of a communication and visibility plan with communication project staff 
• Facilitate some key activities of the WeACT project in accordance to the project implementation plan including, for example, leading on learning exercises which cuts across the work of all consortium partners 
• Support manage the relationship with the GAC Delegation in Ghana ensuring timely and regular communication and updates
• Ensure adequate line of communication (internal and external) and visibility of the project both at national and local level in coordination with the Program Manager, the Head of Programs and Oxfam affiliates

People Management

• Create, support and coordinate an environment that generates solid collaborations and partnerships, influence, knowledge sharing and innovation 
• Undertake management and matrix management of team members as assigned 
• Induct staff to the project, motivate and inspire them to maximise full potential on the project
• Ensure the application of standards, procedures and policies including compliance with the code of conduct, performance management, safety and local legislation according to Oxfam and donor requirements. 
• Provide guidance and feedback for the staff on project design, implementation and monitoring 
• Contribute to the preparation of annual performance goals with staff and monitor performance against key deliverables for the project alongside primary line manager
• Contribute to quarterly Let’s Talk processes ensuring support is provided to accompany staff to perform to their full potential on the project, while supporting their career development plans
• Support and build the capacity of WeACT project team, and partners, to design, implement, monitor and evaluate the project
• Support staff capacity reviews within the team and develop personal development plans to improve team capacity

Coordination/Leadership

• Represent Oxfam within the framework of the project at national, regional and international level.
• Establish relationships of influence and develop networks for effective change, both internally and externally, and commit to maximizing our ability to influence.
• Ensure that the appropriate tools and technology are in place to allow the communication of project results, achievements and spinoffs with internal audiences, external stakeholders, including, but not limited to government, the media, donors and the non-governmental sector
• Represent Oxfam and the project in coordination meetings and some external relationships 
• Build linkages for cross-learning and sharing as well as the wider Oxfam confederation 
• Provide strategic leadership in building relationship with partners, allies and other stakeholders working on women economic empowerment in Ghana and the wider Oxfam confederation
• Take part in public campaigns based on agreed plan of action and objectives 
• Establish and maintain interpersonal and professional relationships across partners, the Oxfam regional platform and Oxfam confederation 
• Participate in and contribute to research, development of approaches and tools to capture innovation, promising practices and conveying learning within the Oxfam confederation
• Promote integration between Oxfam in Ghana’s Gender components of WeACT project and other programs and advocacy initiatives

Compliance and Governance

• Adhere to all Oxfam program requirements and standards in relation to approved systems and program implementation plan, project cycle management, program quality and program learning and other requirements.
• Ensure compliance with the Code of Conduct on the part of your team by committing to be exemplary in your practices and behaviors as well as the follow-up to put in place Safeguarding policies and practices (prevention of harassment, abuse and 'sexual exploitation).
• Share Oxfam values and be engaged in a rights-based approach, including active engagement to put the rights of women at the heart of everything we do as well as the rights of marginalized people in all aspects of the work of 'an organization
• Implement Oxfam’s Gender, Diversity and Equal Opportunities policies and ensure gender mainstreaming in the WeACT project in Ghana
• Ensure compliance with donor requirements and review and work with project teams including partners to ensure compliance 
• Support to organize steering committee meetings and serve as secretary to the project steering committee – service the steering committee
• Review existing partnerships and assess opportunities for additional partnerships involving local agencies in Ghana

Required Skills or Experience

Essential

• A minimum of five years relevant work experience in a similar position in coordination and/or international development with a specialty in project management, more specifically focused on gender equality and related to Oxfam's fields of intervention
• Masters in relevant field or equivalent combination of education and experience
• Knowledge and application of monitoring, evaluation, learning and accountability and results-based management (RBM) methods
• Experience in managing projects funded by institutional donors, particularly Global Affairs Canada (GAC)
• Demonstrated experience in advocacy and influence.
• Solid knowledge of Ghana's civil society context, including capacity building.
• Strong knowledge of women's rights, gender and human rights and women economic empowerment Decision-making requires significant levels of judgement based on technical and management experience, generally actively supported within line management or the program team
• Excellent interpersonal, communication and working skills in a multidisciplinary and multicultural environment with several stakeholders.
• Have a strong interpersonal influence with skills and work experience in team management, in an international organization.
• Fluency in oral and written English;
• Ability to learn quickly, good analytical skills and ability to transmit knowledge.
• Excellent priority management and ability to work under pressure with tight deadlines.
• Proficiency in the Microsoft Office suite (Word, Excel, Access, Outlook and Power Point).
• Proven experience in representing an organization with partners, government agencies, private sector organizations, media and donors at a significant level: national, regional and international.
• Excellent written and verbal communication skills to motivate, influence and negotiate.
• High-level financial and asset management skills to efficiently orient and manage the project's operational budget.
• Demonstrate initiative and real ability to listen and adapt, rigor, organization and autonomy.
• Good organizational skills, ability to work independently and to deliver results as agreed on time.
• Availability to travel within Ghana, to program sites as well as travel outside the country, including on weekends
• Experience in risks management and compliance with laws in an international NGO context.
• Proven experience in making sound decisions in situations of uncertainty and pressure.
• Ability to anticipate and manage risks likely to threaten the organization's reputation, operational viability and security.
• Experience in crisis management and security management

Desirable

• Experience with delivering capacity building interventions
• Knowledge and experience with gender approaches and tools.
• Strong learning process facilitating skills, research and interview skills, and knowledge management.
• Commitment to equal opportunity, gender equality and the principles of diversity.
• Experience with partnership development and management.
• Evidence of good analytical and problem-solving skills.

Key Behavioural Competencies