Job Description

• OPERATIONS MANAGER reporting to MANAGING DIRECTOR 
• Incentive: Monthly incentive 

• approving all purchases by shop managers
• verifying and checking of all purchases by the shop managers
• the generating of key reports, including monthly P&L statements and shop statistics, analyzing of the data and providing this to shops and management
• all reporting to Directors monthly including cashbooks, salaries, provisions and accruals, prepaid expenses, petty cashes 
• all income tax, withholding tax, provisional tax and PAYE tax submission being on time & accurate 
• Must ensure tax records are properly filed for safe keeping
• the safekeeping of all company assets including all invoices and expense authorizations, cheque books and petty cash vouchers
• keeping accurate accounting records which appropriately reflect the company’s operations in line with accounting principles 

• ensuring adherence of all internal policies and procedures 
• submitting monthly compliance (VIVO SCORECARD) to management
• the daily review of activities at each shop; by playing back video footage; to check for unacceptable activities like stealing, poor customer service etc.
• monthly audits and stock taking
• maintaining the head office petty cash float
• all relationships at the company’s bank, suppliers, and partners
• the downloading of bank statements on a daily basis to monitor for fraud and to ensure sufficient cash flows to run the business
• reconciling the bank accounts every week and providing the necessary information to the Directors 
• all other finance related matters which may arise relating to any of the above, and those arising due to the needs of our growing business
• any additional tasks instructed by Management

Required Skills or Experience

• Higher National Diploma or Degree
• Additional tertiary education would be advantageous
• Extremely proficient in MS office and e-mail 

• Hard working and excellent communication skills; 
• Excellent administrative and management skills;
• Positive attitude;
• Accurate and fast worker;
• Good interpersonal skills;
• Ability to work independently without supervision