Job Description

• Live out the Organization’s Values & Culture.
• Adapt to Organization’s Health, Safety, and Environmental Policies & Guidelines.
• Implement the Organization’s Quality Management System (policies, processes, procedures, work instructions, and guidelines).
• Contribute proactively to the improvement of the Organization’s results, systems, and practices through effective engagement and involvement.

• Reporting to: CEO/COO Leading
• Internal Dynamics: CEO, BUs’ Country Mgs, HO & BUs’ Finance team, BU’s Logistics Officers & Store Mgrs. External Dynamics Lawyers, suppliers, recruiters, service providers.

• Ensure group corporate governance is maintained at highest standard, act as liaison with the board of directors to ensure protocol compliance
• Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.

• Manage the agenda of CEO and COO in terms of meetings, travel itinerary and appointments 
• Prepare the expense and travel reports of the CEO and COO
• Handle the personal taxes of the CEO
• Assist in the presentations and submissions to the board or any relevant party 

B. Compliance and Legal

• Follow up the execution of board directives and agreements
• Ensure group corporate governance is maintained at highest standard
• Review and draft contracts and agreements with suppliers, creditors, customers …
• Oversee the HR handbook 
• Insure the proper implementation of information map on the drive in terms of completeness and security 
• Implement the record keeping policy and update regularly 
• C. Back office management (Lebanon)
• Manage the upkeep of Lebanon office 
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
• Manage the expats tasks in terms of travel, vacation and files 

• Optimise office costs 
• Ensure proper information library across the group  
• Ensure proper and timely implementation of board directives

Required Skills or Experience

• Knowledge of office management responsibilities, systems and procedures
• Excellent time management skills and ability to multi-task and prioritise work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• Knowledge of human resources management practices and procedures
• Knowledge of business and management principles

Leadership Competencies 

• Possess personal qualities of Integrity, Respect, and Commitment to corporate values and mission. 
• Vision & Direction- Aware of development in the field; ability to plan own work, with high attention to details needed for flawless execution.
• Leadership- Focus on goals and commitment to drive execution. 
• Change leadership- demonstrate positive attitude towards change; embrace and cascade change. in own area.
• High energy with strong drive to achieve objectives; proactive to anticipate and overcome obstacles; high commitment and accountability for own work. 
• Solid Interpersonal, Communication, Collaboration abilities- carry on clear and effective written and verbal communication; demonstrate objectivity, openness and acceptance of others ideas.

Languages

• Fluency in languages: English, French is a plus. 
• Other Requirements (Travel; Working Conditions, etc…)