Job Description

There is an opportunity to join the Finance & Administration Division: Contract, Procurement & Materials Management Department as CONTRACT SPECIALIST
 

• Job Type: Contract
• Location: Ghana/Nigeria
• Reports to:  Contracts, Procurement & Materials Manager

Brief Description
The role involves knowledge in acquisition and related business skills such as market research, source selection, cost and price analysis, negotiation, and contract administration. Setting high standards which are in line with best contracting and supply chain management practice, ensuring adherence to Company Standards and Ethics. Performance of these duties requires knowledge of commercial markets in WAGP States and WAPCo’s Contracting Policy Procedure Manual (CPPM). Competently demonstrate that the category and sourcing strategy are linked to business requirements and latest market insights.

JOB RESPONSIBILITIES
Supply Chain Intelligence, Category Management and Sourcing Strategy

• Provide planning and cost controlling support for category which includes variation reporting, monitoring of milestone progress, preparation of customer billing processes, etc.
• Ensure effective project implementation support through productive reports from the creation of Work Breakdown packages and schedule, monitoring of all related purchase and services status, delivery, invoicing and closure of contract.
• Effectively deal with the potential risks associated with defined category and/or sourcing strategies e.g. HES, Ethics & Compliance, supply shortage, etc.

Deal Making and Negotiations

• Coordinate development and issue of tenders, evaluation, and finalization of contracts, prepare and issue contracts, termination, and suspension, disputes management, notification for commencement and close-out of contracts.
• Develop and execute negotiation strategies for low/medium complexity services, based on: the sourcing strategy; and supply chain intelligence, e.g. information gathered from analysis of the industry, supplier, WAPCo's total costs of ownership, historical pricing trends, and WAPCo's business, and commercial, technical and non-technical risks.
• Identify and resolve conflicting negotiation positions while maintaining relationships.
• Understands the commercial and legal impact of conceding standard contract terms during negotiations and recognizes when to obtain Subject Matter Expert advice or sign-off.
• Competently explain the purpose of all contract provisions and independently defend and assertively respond to challenges raised by internal and external parties.
• Apply and independently defends the category-specific requirements (Specific Risk Allocation ) in contract development and negotiations.

Supplier and Contractor Performance Management

• Identify the cause of contractual variations and set clear cost expectations to supplier in line with budgetary constraints.
• Support local contract implementation team and set-up of contractually agreed items in the Enterprise Resource Planning (ERP)
• Establish relationship with strategic partners to enable sound partnership arrangements.
• Verifies that all documentation and proper quotations are maintained and filed according to Policy and Procedure requirements
• Delivers on commitments, engendering confidence, credibility, and trust.
• System Processes, Data and Information Management
• Prepare project costing and related monthly report to ensure that expenditures are kept within the project budget.
• Coordinate and work with the project management team to resolve contract issues and ensure timely delivery/completion of the project work.
• Coordinate and support the finance control and treasury where necessary to address the contractual issues to enable timely payments.
• Ensures that all contractual dates are updated in Maximo according to the agreed contractual milestone dates.
• Competently apply relevant laws applicable to information management and identify key risks as a result of operations and processes in the organization.

Required Skills or Experience

• Degree in Contracting/Procurement, or related commercial discipline plus professional qualification in Contracting and Procurement (e.g. Chartered Institute of Purchasing and Supply).
• A Minimum of 3 years working experience in contracting and procurement roles. Training or experience in Negotiation is an added advantage.