Company Profile

Established in 2006, MSI Ghana is an affiliate of MSI Reproductive Choices and is one of the largest specialized Sexual and Reproductive Health (SRH) organisations in Ghana. MSI Ghana complements the Ministry of Health and Child Care in the provision of quality and affordable general health and SRH services in all regions of Ghana.

Job Description

• Length of Contract: One (1) year
• Location: Accra

1. Procurement and other Business Systems
   • Ensure procurement is thoroughly planned and forecasted in advance, monitored on a regular basis 
   • Supply Chain elements are monthly monitored to enable visibility on performance gaps, highlight areas of improvement and appropriate commodities security levels 
   • Develop and execute improved procurement strategies across all channels of purchasing/procurement in MSIG
   • Ensure the development and completion of procurement manual and implement procedures to meet MSI procurement standards
   • Evaluate and enhance procurement operations both locally and globally
   • Delegate tasks and supervise the work of procurement officers and ensure they are following the agreed standards and providing supports as agreed across all departments 
   • Manage every aspect of the supply chain and notify senior management team of any possible obstacles to ideal procurement efficiency 
   • Institute policies and procedures for collecting and reporting key metrics that will reduce overall expenses while increasing productivity 
   • Perform procurement cost analysis and set appropriate benchmarks 
   • Ensure procurement team are coordinating procurement deliveries with support from stores and the correct procured items are being received into MSIG stores.
   • Create policies and procedures for risk management and mitigation 
   • Provide any other support needed to improve logistics and procurement
2. Fleet Management
   • Support the fleet management team to function effectively
   • Provide and ensure that state of the art fleet management and vehicle tracking is installed, maintained, used for decision taking and in use in all MSIG vehicles
   • Ensure internal stakeholders have access to fleet system reports to facilitate proper management of MSIG’s fleet.
3. Leadership and Staff Management
   • Support direction and retention of direct reports
   • Provide the leadership and guidance to MSIG’s procurement and logistics unit to enhance individual and team productivity; motivate, coach and build capacity
   • Continuously set and review annual performance targets using the Performance Review system for team members
   • Ensure team staffing composition is fit for purpose and that all roles and responsibilities are relevant for organizational priorities and well-communicated
   • Ensure a high level of participation by team members in MSIG activities and events
   • Foster strong working relationships with other MSIG teams; set an example in collaboration across teams.

Required Skills or Experience

• University Degree in Business Administration, Supply Chain Management or Health Sciences or similar
• Professional qualification in Procurement, Supply Chain and/or Fleet Management
• Specialized skills in procurement, logistics and fleet management
• Fluent English both oral and written.

Experience

• At least 5 years of relevant post-graduation relevant work experience
• A minimum of three (3) years high-level managerial experience in either procurement of fleet management
• Experience managing fleet or business units
• Experience managing procurement related activities
• Experience in rolling out new business systems that generate efficiencies
• Experience in issuing and managing contracts
• Experience of managing crises in a high-risk environment, including legal components dealing with contractors and suppliers
• Experience in leading teams and building capacity
• Outstanding written and verbal communication skills; able to write high quality reports
• Articulate and analytical with excellent attention to detail
• Experience in working for and with NGOs (or multilateral or bilateral agencies such as the UN); specific experience working with international NGOs desired
• Experience in managing projects (could include renovations, relocations, donor projects, business projects and facilities management)
• Demonstrated experience in working across teams and with external stakeholders and partners
• Experience in managing business, department, project or donor budgets

Skills

• Able to develop and articulate a clear strategic vision
• Negotiation, influencing and conflict management skills
• Excellent written, reading and spoken English Language skills
• Highly IT literate
• Effective leadership and management skills
• Able to manage and motivate teams to achieve targets and to achieve organizational change.

Motivation and Attitude

• Sympathetic to young women and men seeking contraception and other reproductive health services
• Hard working and results-focused
• Able to work independently and with own initiative
• Innovative
• Problem-solving and “can do” approach to challenges
• Customer-focused
• Enjoys motivating team members to deliver results
• Team player
• Pro-family planning and pro-choice