Job Description

• JOB TITLE: PROCUREMENT OFFICER
• LOCATION: SPINTEX ROAD, ACCRA

ABOUT THE ROLE
The Procurement Officer is responsible executing purchasing activities within the supply chain process and ensure that purchased items are cost-efficient and of high quality.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manage, review and monitor the procurement process of all orders until they are closed
• Source for goods and services from credible and appropriate suppliers while maintaining ethical and responsible sourcing practices that are in accordance with statutory and company regulations
• Analyze local or import purchase requisitions from all departments taking project timelines into consideration.
• Create appropriate purchase orders for suppliers, including purchasing analysis, item identification while ensuring all purchases are in line with statutory and company requirements
• Ensure orders conform to supplier agreements and contracts
• Manage relationship with suppliers to ensure satisfaction of both parties
• Manage external customer order acknowledgement process using appropriate tools
• Prepare order tracking schedules for all purchases
• Resolve supplier pricing discrepancies and conflicts
• Interface with manager to plan and set priorities for purchasing activities
• Coordinate with the Finance department on order payments and regularization of order transactions
• Arrange for appropriate modes of delivery of items purchased while considering cost effective methods
• Develop and maintain the company's supplier database in respect of all conditions of engagement.
• Advice management of supplier performance and propose new and discovered suppliers for consideration
• Collaborate with the Production Supervisor to conduct supplier audits
• Coordinate testing of goods and hand over goods to appropriate stakeholder
• Perform any other duties as assigned. oversee purchasing activities and ensure that purchased items are both cost-efficient and of high quality
• Uphold the Quality Management System (QMS) and work in conformance with the procedures as specified in the Departmental Manual

Required Skills or Experience

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of procurement processes, policies and procedures
• Strong emphasis on accuracy and detail
• Ability to handle multiple projects simultaneously to meet goals and deadlines
• Proficient in Microsoft Office programs, such as Excel
• Good negotiation skills
• Good time management and organizational skills
• Basic mathematical knowledge

QUALIFICATION & EXPERIENCE

• A Higher National Diploma (HND) or a Bachelor’s degree in the following fields; Supply Chain, Procurement, Electrical/ Electronic Engineering, or any other relevant field in Social Science
• A minimum of one (1) year experience in a similar role