Responsibilities: 

1. Develops and manages the sub-grants portfolio, manages sub-grant funding and usage of funds. Identifies potential activities and grantees that meet project objectives. Prepares grant solicitations, proposal and budget guidelines, and grant funding instructions and procedures. Coordinates the grantee selection process (establishing selection committees, defining selection criteria, developing process documentation templates). The Grants Manager convenes and leads the Grants Management Review Committee that reviews all grant applications for approval/rejection.   

2. Establishes detailed systems and procedures for management of grants activities, including the preparation of grant agreement templates and other compliance-related documents related to the solicitation, review, and approval of grant requests, as well as the monitoring and close out of grant awards. Reviews and approves payment invoices, procurements, and fund transfer requests to sub-recipients. Identifies bottlenecks or constraints to effective and timely grants distribution and provides recommendations for resolution. Develops and implements a tracking / monitoring system. 

3. Develops grant budgets, prepares cash forecasts, and monitors grant expenditures, alerting management to irregularities, recommending alternatives/best practice as needed. Reviews business plans, develops grant agreements, follows up on outstanding grants and obtains required deliverables. Provides compliance review of procurement, financial transactions, contracts and grants. Participates in the preparation of responses to audit requests and donor specific reporting requirements for subawards and subcontracts. 

4. Monitors the grants to ensure they are supporting project goals.  

• Collects and reviews the field documentation relative to reimbursement process to ensure that the financial information provided is accurate, complete, verifiable, and reliable. 
• Collects final reports and/or other related deliverables from grantees. 
• Ensures appropriate documentation, financial reporting, and budgetary compliance. 
• Notifies grantees in writing of any findings and take corrective and timely action where needed in cases of violations to agreements or regulations. 
• Provides monthly and quarterly reports to management on the status of the grants in terms of beneficiaries, equipment, amounts, disbursements, procurements, implementation, etc. 
• Prepares and compiles close out documents for all completed grants.  

5. Supervises and manages the work of the Grants Specialist.  

• Prioritizes, organizes, distributes, and monitors the flow of work. 
• Trains, guides, and advises staff. 
• Ensures adherence to Standards of Conduct, policy manual, and other corporate and applicable policies, procedures, and schedules. 
• Makes recommendations concerning employment, termination, performance appraisals, salary actions, and other personnel actions. 
• Resolves routine operating problems as they arise. 

6. Provides training and guidance on all matters relating to the project’s sub-grantees.  

• Organizes and participates in pre-award orientations. Ensures grantees understand program expectations, terms and conditions of funding, and assists them in meeting funding and regulatory requirements, including donor standards and provisions. 
• Creates training tools and develops modules to help build capacity for sub-awardees, using input from ACDI/VOCA policies and procedures. 
• Ensures successful and effective design and implementation of funded activities to achieve planned program objectives and outcomes. 
• Organizes, coordinates, and conducts regular visits to and monitors implementation of sub-grant activities to ensure quality and efficient performance of all funded work.  

7. Coordinates the procurement of grants-related goods and services, and works with project staff to ensure effective organization, distribution and documentation of grants. Leads in-kind procurement of grant equipment, liaising with the Procurement Department as required. 

8. Ensures that grants to beneficiaries support ACDI/VOCA’S gender and environmental obligations and concerns. 

Minimum Qualifications: 

• A minimum of bachelor’s degree or equivalent in development, business or economics or other related field. Master’s degree is preferred. 
• Minimum of seven years of proven experience in a senior level finance and/or grants expert-level position in an international development organization. Minimum of five years of experience specifically with Grants Under Contract. Minimum of five years of experience managing a team and/or a major function. 
• Experience in institutional strengthening and of working with rural communities required.  
• Demonstrated experience working in collaboration with multiple stakeholders and project implementation teams. Proven experience managing multiple grants. Experience in directly managing a portfolio of sub-awards is required. 
• Thorough knowledge and experience with donor rules and regulations, and with current standards and guidelines regarding grans under contract. 
• Demonstrated ability to manage the grants process life cycle using current methodologies and analytical techniques. 
• Proven ability to design and develop successful and achievable project-related grants. 
• Excellent critical thinking skills and judgment. Proven willingness to make timely and sound decisions. 
• Excellent oral communication skills. Ability to communicate effectively with persons on all levels both inside and outside the company.  
• Strong written communication skills, including demonstrated ability to write required documents in a clear, concise, well-organized manner. 
• Proven ability to successfully manage a team of diverse individuals. Strong mentoring and teambuilding skills. 
• Proven ability to effectively use Microsoft databases, spreadsheet, word processing, and position-specific software.  
• Fluency in English, written and oral.   
• Proven ability to analyze large amounts of data, identify trends, and use information to create/improve processes. 
• Ability to travel within the country as necessary.