Job Description

• JOB TITLE: PERSONAL ASSISTANT
• LOCATION: DZORWULU, ACCRA
• REPORT TO:  EXECUTIVE DIRECTOR

SUMMARY

We are searching for a very proactive and extremely detail-oriented Personal Assistant with excellent interpersonal skills, strong speaking and writing skills, and very strong work ethic. This position reports directly to the Executive Director and is responsible for all business and personal related duties as delegated by the Executive Director(ED)

JOB PURPOSE:

• Ensure that all the secretariat work related to the Executive Director are done effectively;
• As a personal assistant, you will work exclusively for the Executive Director, if needed for the other directors and Managers.

RESPONSIBILITES

• Assist the ED in the timely management of communications; including written, telephone, email, and voicemail.
• Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses, and written replies.
• Assist in the management and organization of the EDs calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.
• Manage and coordinate travel for both business and personal arrangements.
• Spend time and become familiar with all aspects of business and residence.
• Assist in screening calls, email, transmittals, and visitors.
• Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes.
• Coordinate direct email campaigns (or ability to learn email campaigning).
• Greet and check-in partners and other guests for meetings.
• Perform variety of office and personal errands.

Required Skills or Experience

• Full picture of the applicant;
• Self- motivated;
• Excellent communication skills (written and verbal);
• Excellent Organizational Skills;
• Extremely detail oriented to ensure accuracy and quality across all tasks;
• Excellent people skills;
• Creative problem solving;
• Detail to Appearance; dress in a professional manner;
• Ability to read and interpret various documents;
• Ability to speak effectively among executives, clients, customers, and employees;
• High level of interpersonal skills to interact with coworkers and executives;
• Ability to problem solve and follow through on a variety of tasks;
• Ability to work on business and personal items interchangeably;
• Ability to work in collaborative manner;
• Ability to build consensus regarding decisions,
• Demonstrate highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation.
• Demonstrate strong knowledge and extensive use of Microsoft Office.
• Dressing code : corporate and executif

EDUCATION

• BSc.

EXPERIENCE

• A minimum of 3 years post qualification experience as Personal Assistant