Job Description

We are looking for a responsible Executive Assistant to support our senior managers in a timely and professional manner. You will provide high-quality administrative and clerical assistance to top-level executives.

JOB DUTIES AND RESPONSIBILITIES

• Coordinate daily calendars of senior managers.
• Plan appointments and events.
• Act as the point of contact between executives and employees/clients
• Create regular reports and update internal databases
• Make travel arrangements
• Manage phone calls and emails
• Respond promptly to managers’ queries
• Facilitate internal communication (e.g. distribute information and schedule presentations)
• Suggest more efficient ways to run the office and troubleshoot malfunctions
• Review and recommend changes to our company policies

Required Skills or Experience

• University degree or Higher National Diploma(HND)
• Knowledge of office procedures
• Solid experience with office management systems, ERPs and MS Office
• Familiarity with online calendars and cloud systems
• Strong communication skills (via phone, email and in-person)
• Experience exercising discretion and confidentiality with sensitive company information
• Excellent organizational skills with an ability to think proactively and prioritize work