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Request for Quotations - Carbon Credit Engineer

JOB SUMMARY

Company Cultivating N...
Industry Agriculture/A...
Category Agriculture
Location Accra
Job Status Contract
Salary GH¢ 
Education Qualified
Experience 5 years
Job Expires Feb 07, 2023
Contact ...
 

Company Profile

The CNFA is a Washington, D.C.-based nonprofit organization dedicated to stimulating economic growth in the agricultural sector by encouraging entrepreneurship, private enterprise, and market connections. CNFA specializes in promoting private sector investment in training, new technologies and marketing as a means to increase the overall competitiveness of agricultural value chains, increase exports and develop the skills of the rural workforce. The CNFA helps smallholders increase food security and nutrition at the household level through improved agricultural practices, introduction of new varieties, diversification of crop production, food conservation and storage, development of farmers' organizations and strengthening links with markets.

Job Description

 

RFP_WA-02-001-2023

Issue Date:

February 01, 2023

Question deadline

February 07, 2023

Deadline for submissions

February 10, 2023

Description:

Identify a contractor, specializing in data platforms, to provide carbon sequestration offset services to cashew farmers benefiting from PRO-Cashew interventions.

For:

West Africa Pro-Cashew Project

Finance by:

USDA

Implemented by:

CNFA

Point of Contact

Service Achat / Procurement Service

Phone : +225 27.22.53.22.16

procurement@cnfa-procashew.org

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Section 1: Introduction, Technical Background and Reference Term

1.1: Introduction: PRO-Cashew is a five-year program funded by USDA to promote the cashew value chain in West Africa. PRO-Cashew is implemented by Cultivating New Frontiers in Agriculture (CNFA). The program started in 2019 and is implemented in five West African countries: Benin, Burkina Faso, Côte d'Ivoire, Ghana, and Nigeria. It aims to increase farmers' productivity and efficiency and boost cashew trade by improving harvesting and post-harvest techniques and supporting supply chain linkages between farmers and agribusinesses in the five countries of intervention.

PRO-Cashew initiates this call for proposals to identify a Contractor, specializing in data platform, to provide access to carbon credit through carbon sequestration to cashew producers benefiting from PRO-Cashew interventions in Benin, Burkina Faso, Cote d'Ivoire, Ghana, and Nigeria. From this intervention, the producers will benefit from carbon credit and increase their awareness of the environmental impact.  

The Contractor must be well aware of the complexity of the carbon credit market access mechanism and develop a specialized data management tool to allow producers and partners to take ownership of their data for informed decision-making and manage performance indicators of the plantation's productivity through the data management tool. In addition, to allow producers to make additional income through carbon credit, this tool would be used to collect data on carbon sequestration in cashew trees. The tool will also determine the amount of carbon sequestered from each plantation annually.

                                                       

Offerors must ensure that CNFA receives their offers in accordance with the instructions, terms, and conditions described in this call for tenders. Failure to comply with the instructions described in this tender may result in the disqualification of a bid.

1.2: Description of the activity: This activity aims to provide partners/beneficiaries a carbon sequestration compensation service through their cashew plantations in the intervention areas of the PRO-Cashew project. The following are the main activities:

  • Set up a system of support and data management tool to provide a carbon sequestration compensation service for cashew producers;
  • Facilitate producer organizations to collect data on carbon sequestration and quantify carbon sequestered by cashew trees;
  • Conduct regular monitoring and evaluation, and update the data management tool with up-to-date information;
  • Improve producers' income and decision-making through the data management tool in the countries of intervention.

1.3. Methodology The methodology adopted to carry out this activity is set out below:

  • Scoping phase: The selected Contractor will participate in a scoping meeting with PRO-Cashew technical staff. During this meeting, the Contractor will present their experience, tools, methodology, and workplan. PRO-Cashew will share a list of farmers' and partners data for the intervention.
  •  Software management system presentation phase: The Contractor will present at length the functionalities of the software master data management system and the monitoring and evaluation system, the business model for the viability and sustainability of the compensation service to proceed with validation by PRO-Cashew.
  • Refinement phase of the methodology and the data to be collected for monitoring performance indicators: It will be a question of making a simulation based on the available data of partners and producers. This simulation will make it possible to readjust and ask, if necessary, to set up data management to fill in the 34 key performance indicators of the PRO-Cashew producers.
  • MoU signature phase: Following these working sessions and practical demonstrations in the field, an MoU will be signed with the Contractor to present the main lines of collaboration as well as the commitments of the stakeholders to ensure long-term support after the project ends.
  • Client Administrator training phase: This phase will allow the Contractor to train administrators selected by the PRO-Cashew project. It will enable the project team administrators to understand better how the application works to monitor and analyze the data collected and evaluate the performance of producers.
  • Validation phase: The data collected will be monitored and analyzed with the support of the Contractor by the PRO-Cashew team. 
  • Implementation phase and sustainability: The beneficiary partners of the project, including individual producers, cooperatives and producer groups, NGOs, and other public or private structures wishing to collaborate in this framework, will be put in touch with the Contractor to strengthen their partnerships through a memorandum of understanding allowing the autonomous and sustainable management of the service through a proven business model.

1.4. Deliverables and submission dates

Description of the deliverable

Delivery date (estimated)

Scoping session report

April 10, 2023

Data management tool workplan

April 25, 2023

Develop a Data management Tool

June 15, 2023

Client Administrator Training Report

July 3, 2023

Data monitoring and analysis dashboard

August 15, 2023

1.5: Period of activity: The period of contracting to achieve the monitoring dashboard is planning to run from April 2023 to August 2023, however the service provider will get into partnership agreement with the project for none disclosure agreements and to assist the collaboration with the PRO-Cashew partners.

1.7. Roles and Responsibilities

PRO-Cashew:

  • Mobilize technical expertise to support organizations in the implementation of a reliable information, data collection, and analysis system for the benefit of actors in the sector;
  • Create conditions for sharing experiences between partner organizations in the different PRO-Cashew intervention countries;
  • Provide producers data in the PRO-Cashew intervention countries in the first year;
  • Support producer organizations in the collection and analysis of production and marketing data;
  • In discussion with the Contractor, PRO-Cashew will develop a (financial) sustainability strategy beyond the project lifetime to ensure the data collection and carbon credit continues to support producers;
  • Contribute to the production of necessary training materials and other manuals to improve cashew production and quality and build the capacity of producers;
  • Design and promote a system of collection and information, particularly on  productivity and market issues in the value chain in the countries covered by PRO-Cashew;
  • Connect the Contractor with authorities and other beneficiary partners who can benefit from the same services as needed;
  • Facilitate the entry of producers and their organizations into the carbon credit market to generate additional income.

Contractor:

  • Offer, implement, and maintain the data collection software/tool with all its features;
  • Identify and develop secure data sharing with existing data platform such as Cashew IN platform;
  • Identify and create opportunities for access to external funds, including carbon credit market.

1.8. Expected results.

  • The Data Management Software/Tool has integrated data collection to monitor target indicators through the system's field data collection.
  • Collect data to estimate the quantities of carbon sequestered from cashew trees.
  • Provide a list of plantations eligible for carbon credit offsets according to the requirements of carbon credit certifications.
  • Provide a list of opportunities to sell carbon credits for a better income for cashew producers in the PRO-Cashew intervention countries.
  • A business model and a viable collaboration framework for an effective and sustainable partnership are put in place.
  • Cashew producers have access to the data management software/tool to improve their yield, and decision-making.​

Section 2: Instructions to Offerors

2.1 Deadline and protocol of the offer: Bids must be received no later than February 10, 2023, at 17:00 GMT. Offers must be submitted by email to the following address: procurement@cnfa-procashew.org

Please refer to the tender number in any response to this tender. Offers received after the specified time and date will be considered late and will only be considered at CNFA's discretion. The cover page of this solicitation summarizes the important dates in the solicitation process. Applicants must strictly adhere to the deadlines provided to be considered for award.

2.2 Questions: Questions regarding the technical or administrative requirements of this call for tenders can be submitted no later than February 07, 2023, at 17:00 GMT by email to CNFA Pro-Cashew at the following address: procurement@cnfa-procashew.org. Questions and requests for clarification - and responses thereto - that CNFA considers may be of interest to other bidders will be circulated to all addressees of the call for tenders who have expressed an interest in bidding.

Any verbal information received from employees of CNFA, or any other entity should not be considered as an official response to any question regarding this call for tenders.

2.3 Evaluation and Award: The bid will be awarded to the bidder with the best bid for the project. Any award resulting from such a call for tenders should be in the form of a contract. This price is subject to the terms and conditions of the PRO-Cashew project as set out in Annex 5. The selected offeror must meet the eligibility requirements and will be determined by a trade-off analysis as the best value based on the application of the evaluation criteria below. The determination of the best value for money will take into account technical and financial proposals, i.e., the best approach and expected results in combination with a reasonable cost. The proposed costs must clearly reflect and correspond to the degree of sophistication of the technical approach.

The relative importance of each individual criterion is indicated by the number of points below:

Evaluation Criteria

Maximum Points

Technical approach:

  • Methodology, general tools proposed, business model (20 points)
  • Proposed Implementation plan/workplan (10 points)

30 points

Previous performance:

  • Presentation of accompanying certificates from at least two farmers' organizations for the collection of similar data in the cashew sector (20 points)
  • List of experience and qualifications of staff members proposed to carry out the activity (20 points)

40 points

Cost Proposal

  • Cost of budget headings (20 points)
  • Alignment between budget headings and mission objectives (10 points)

30 points

Total des Points

100

Proposals for best offers are requested. It is intended that the award will be made solely on the basis of these original proposals. However, CNFA reserves the right to carry out any of the following actions:

- CNFA may conduct negotiations with and/or seek clarification from any offeror prior to award;

- While preference will be given to bidders who can meet all the technical requirements of this tender, CNFA may issue a partial award or divide the award among several Contractors, if this is in the best interest of the Pro-Cashew project;

- CNFA may cancel this call for tenders at any time.

The award will only be awarded to the entity that submits a proposal in response to this call for tenders. CNFA will not issue awards to different offerors, entities or third parties other than the selected offeror(s). CNFA plans to award a fixed-price contract to the successful offeror.

2.4 Cost proposal: Prices must be presented in CFA francs. Offerors are required to submit the proposed payment terms and proposed payment schedule, if applicable. Failure to submit the proposed payment terms may result in disqualification of the offer. Offers must remain valid for at least sixty  (60) calendar days after the submission deadline. Offerors are requested to provide their tenders on official letterhead, in accordance with the format provided in Annex 4 (Annex 4 – Cost proposal ).

2.5 Proposal Format Instructions: All proposals must be formatted in accordance with the following requirements:

(a) French or English language

(b) Include the name of the person, agency or organization, date, tender number and header or footer page numbers throughout the document.

(c) The technical proposal shall be submitted in the format provided in Annex 3 (Annex 3 - Technical Proposal).

(d) The cost proposal must be submitted in the format provided in Annex 4 (Annex 4 – Cost proposal.

A full proposal will include the following documents:

(a) A proposal checklist (Annex 1 - Bid Checklist and Bid Instructions).

(b) A letterhead cover letter from the company, signed by an authorized representative of the bidder (Annex 2 - Cover letter from the offeror).

(c) A complete technical proposal in response to the evaluation criteria in section 2.3 and in the format provided in Annex 3 Annex 3 - Technical Proposal).

(d) A complete cost proposal in response to the conditions of section 2.4, the evaluation criteria of section 2.3, and in the format provided in Annex 4 Annex 4 – Cost proposal .

(e) A copy of the tenderer's business license/trade register.

(f) Proposed Team’s CV describing relevant experiences in relation to data collection and carbon sequestration.

(g) Three contacts for referrals from organizations/individuals for which the offeror has successfully completed similar work.

Required Skills or Experience

1.6. Contractor's requirement

The selected Contractor must have the following profile:

  • Be a legal entity with at least five (5) years in the design and development of data collection software or application in Africa;
  • Have proven experience in supporting farmers' organizations in the collection of agricultural data;
  • Have evidence of quantification control of carbon sequestration in cashew plantations or other crops per the requirements of carbon credit certificates in Africa;
  • Have solid experience and knowledge of farmer cashew production practices and the function of cashew producers' organizations.

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