Job Description

A reputable non-governmental organization within the framework of a consortium led by CARE is implementing the USAID funded Strengthening Accountability in Ghana’s Education System (SAGES) project in selected districts of the Upper East Region. The SAGES project will contribute to improve primary education service delivery through institutionalizing accountability in the Ghanaian primary education system. The activity will support efforts led by the Government of Ghana (GOG), the Ministry of Education (MOE) and its agencies/affiliates, to strengthen the enabling environment for education accountability and increase the performance of the education system.

We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.

• Play a key role in supporting project effectiveness and efficiency by providing comprehensive day-to-day operational support to the field and each functional area, including but not limited to contract compliance, reporting, human resources, procurement, logistics, IT/comms, and security.
• Respond to operational inquiries from the field and coordinate with the Program Director on program decision making.
• Day-to-day running of the project including but not limited to administration, logistics, procurement and property management.
• Accountable for maintenance of goods/equipment of the project. This includes keeping and monitoring warehousing records of all goods that are received and dispatched.
• Maintain a detailed inventory of all project assets and  coordinate the effective, compliant, and safe deployment and use of assets across all locations and by staff and partners
• Oversees fleet concerns that include the daily movement of the project staff, mobilization of project supplies for distribution and for training/workshops, observance of safety & security protocols, and submission of the monthly Fleet related report.
• Ensure proper documentation of all assets (receipts, disposal, transfer etc)
• Ensures the appropriate use and security of assets and equipment assigned to the project office area.
• Facilitate regularly scheduled project operational meetings and maintain minutes/priority lists to track action items
• Ensuring that the most reasonable, fair, expeditious, and appropriate procurement choices are made pursuant to the Contractor Procurement Guide.
• Ensuring continuous liquidity for the project; handling all human resource issues; supervising the day-to-day implementation of all grants made under the program; and investigating and identifying new ways of achieving project efficiencies.
• Coordinating with the Contractor Home Office on all compliance issues, seeking legal and policy guidance on sanctions and other applicable restrictions.

Required Skills or Experience

Knowledge 
Knowledge of active listening 

Experience 

• At least 3-5 years of progressive work experience in a busy organization or office setting in an administrative/operations position.
• Experience working on donor-funded projects, supporting operations.
• Experience working in fragile or transition environments.
• Familiarity with USAID’s policies and procedures regarding human resources, financial management, financial reporting, and procurement processes, and grants management.
• Fluency in written and oral English.
• Demonstrated experience and knowledge in project start and close-out, preferred.
• Experience with USAID project implementation highly preferred.
• Proven skills and experience in general administration/operations planning, team management, sub-grants management and financial management.

Competencies 

• Excellent leadership skills
• Good strategic, analytical, systems thinking, and problem-solving skills and ability to make sound judgment and decisions
• Good relationship management skills and the ability to work closely with local partners
• Proactive, results-oriented, and service-oriented
• Attention to details, accuracy, and timeliness in executing assigned responsibilities
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• The ability to prioritize tasks and excellent communication skills to keep the team on track

Qualifications 
A Bachelor’s degree in business administration, Development or social studies or related field