Job Description
- Assist the Chief of Party (CoP) and Deputy Chief of Party (DCoP) in scheduling appointments and keeping an office calendar for meetings, appointments, field visits, AMPLIFIES events, etc.
- Scan, print, photocopy, format and file documents as directed
- At the CoP’s request, prepare products as flow charts, GANTT charts, Power Point presentations, meeting minutes, etc., using various computer software packages (such MS project, MS Visio, Excel, Power Point)
- Ensure that proper documents and folders are prepared for meetings and appointments as directed
- Assist the Finance Officer on day-to-day financial matters: bookkeeping, maintaining accounting and finance records of in-country expenses, monitoring of obligations and spreadsheets containing current project expense data
- Maintain complete records of recruitment processes, incl. adverts, SoWs, interview grids/scores, etc.
- Request quotations from vendors/suppliers and keep copies as per ASA/USDA regulations
- Provide reception services: ensure that visitors are greeted and directed to proper staff and serve guests with beverages and snacks as necessary
- Book catering services as required for meetings, workshops entertaining visitors
- Make trips to stores to replenish office supplies, fuel, etc.; run other errands as necessary and as directed by the CoP and DCoP;
- Assist the Finance Officer in ensuring that all office bills (i.e. water, internet, telephone, etc.) are paid
- Maintain a delivery log of all deliveries; work with office driver to maintain a vehicle log book
- Maintain and update an inventory list and asset register
- Assist with logistics, guests lists, RSVP for various AMPLIFIES events including conferences, workshops, presentations, high-level meetings with partners, etc.
- Other duties as assigned by the CoP and DCoP
Required Skills or Experience
- Education: Associates or Bachelor’s required
- Experience: 5 Years’ experience in bookkeeping and front office experience
- Other: Knowledge of the Microsoft Suite required. Knowledge of MS Project, MS Visio, Microsoft Publisher a plus.
- Demonstrated integrity and accountability
- Fined honed interpersonal skills, including tact and diplomacy
- Ability to work with different clients, stakeholders and partners, and to deliver under pressure and tight deadlines
- High degree of organization, punctuality and commitment
- Fluency in English
How To Apply
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