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Office Manager, AMPLIFIES program

JOB SUMMARY

Company ASA/WISHH
Industry NGO/IGO/INGO
Category Management/Ad...
Location Accra
Job Status Full-time
Salary Commensurate ...
Education Associated De...
Experience 5 years
Job Expires Oct 13, 2015
Contact ...
 

Job Description

  • Assist the Chief of Party (CoP) and Deputy Chief of Party (DCoP) in scheduling appointments and keeping an office calendar for meetings, appointments, field visits, AMPLIFIES events, etc.
  • Scan, print, photocopy, format and file documents as directed
  • At the CoP’s request, prepare products as flow charts, GANTT charts, Power Point presentations, meeting minutes, etc., using various computer software packages (such MS project, MS Visio, Excel, Power Point)
  • Ensure that proper documents and folders are prepared for meetings and appointments as directed
  • Assist the Finance Officer on day-to-day financial matters: bookkeeping, maintaining accounting and finance records of in-country expenses, monitoring of obligations and spreadsheets containing current project expense data
  • Maintain complete records of recruitment processes, incl. adverts, SoWs, interview grids/scores, etc.
  • Request quotations from vendors/suppliers and keep copies as per ASA/USDA regulations
  • Provide reception services: ensure that visitors are greeted and directed to proper staff and serve guests with beverages and snacks as necessary
  • Book catering services as required for meetings, workshops entertaining visitors
  • Make trips to stores to replenish office supplies, fuel, etc.; run other errands as necessary and as directed by the CoP and DCoP;
  • Assist the Finance Officer in ensuring that all office bills (i.e. water, internet, telephone, etc.) are paid
  • Maintain a delivery log of all deliveries; work with office driver to maintain a vehicle log book
  • Maintain and update an inventory list and asset register
  • Assist with logistics, guests lists, RSVP for various AMPLIFIES events including conferences, workshops, presentations, high-level meetings with partners, etc.
  • Other duties as assigned by the CoP and DCoP

Required Skills or Experience

  • Education: Associates or Bachelor’s required
  • Experience: 5 Years’ experience in bookkeeping and front office experience
  • Other: Knowledge of the Microsoft Suite required.  Knowledge of MS Project, MS Visio, Microsoft Publisher a plus.
  • Demonstrated integrity and accountability
  • Fined honed interpersonal skills, including tact and diplomacy
  • Ability to work with different clients, stakeholders and partners, and to deliver under pressure and tight deadlines
  • High degree of organization, punctuality and commitment
  • Fluency in English

How To Apply

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