Job Description

• Ensure that visitors are greeted and directed to the proper guests
• Scan, print, photocopy and file documents as directed
• Assist the Regional Director in scheduling appointments
• Ensure that proper documents are prepared for meetings and appointments as directed
• Act as primary liaison with the Regional Director on day-to-day financial matters: bookkeeping, maintaining accounting and finance records of in-country expenses, monitoring of obligations and spreadsheets containing current project expense data

• Ensure accuracy within all financial records and reports, payments and other related tasks
• Ensure that all project financial and contract files are maintained, organized and accessible and are backed up (make photocopies and file)
• Prepare and process accounts payable and related reports
• Request quotations from vendors/suppliers
• Prepare requests before requisition of good and services and have it approved
• Perform bank reconciliations/request bank statement and submit to ASA for review as required

• Prepare monthly expenditure/reimbursement reports and submit to ASA/WISHH headquarters with original backup documentation; a copy of each report with backup documentation should be kept in the country office
• Make trips to the store to replenish office supplies, fuel, etc.
• Serve guests with beverages, snacks as necessary
• Run errands as necessary and as directed by the Regional Director
• Assist Regional Director in ensuring all bills (i.e. water, internet, etc.) are paid
• Maintain a delivery log of all deliveries
• Maintain an inventory list
• Other duties as assigned by the Regional Director

Required Skills or Experience

• Education: Associates or Bachelor’s required
• Experience: 5 Years’ experience in bookkeeping and front office experience
• Other: Knowledge of the Microsoft Suite