Company Profile

WUSC (World University Service of Canada) is a Canadian non-profit organization working to create a better world for all young people. We bring together a diverse network of students, volunteers, schools, governments, and businesses who share this vision. Together, we develop solutions in education, economic opportunities, and empowerment to overcome inequality and exclusion for youth around the world, particularly young women and young refugees. WUSC currently works in 25 countries across Africa, Asia, the Middle East, and Latin America, with an annual budget of approximately CAD $40 million. We have over 90 staff in our Ottawa office, and over 200 people overseas implementing 16 development projects in collaboration with donors such as Global Affairs Canada, the UK Department for International Development (DFID), the World Bank, the Asian Development Bank, the Mastercard Foundation and the African Development Bank.

Job Description

• Position title: Administrative Assistant- 3 positions
• Reports to: Finance and Administration Manager based in Accra
• Location of Work: Bogoso, Daboase and Accra
• Contract term: 2 year contract renewable.
• Deadline: 28th October, 2016

Nature and Scope
The Administrative Assistant will provide administrative, front office and logistical support to the WUSC Project Office in Bogoso.
Under the Supervision of the Finance and Admin Manager in Ghana, the Administrative Assistant will:

Administration and Logistics Management:

• Support the Finance and Administration Manager in the administration of Country Office 
• Support the Finance and Administration Manager relative to appointments, travel, correspondence and liaison with partners
• Manage all correspondence to and from the Country Office
• Provide logistical support to workshops, Volunteer orientation and meetings
• Make travel and accommodation arrangements for staff and volunteers

DAILY TASKS

• Responsible for the day to day management of front office
• Maintaining an electronic and physical filing system for the Country Office.
• Managing the flow of mail and internal and external correspondence to the Country Office
• Provide logistical support and assist in the delivery of workshops and conferences
• Transmit approval information to program team, partners and volunteers
• Maintaining office petty cash .
• Making travel arrangements for Country Director, Volunteers and other staff
• Providing guidance to Volunteers as may be appropriate 
• Ensuring that Program equipment is used within clearly defined norms
• Maintain an up to date telephone directory of program partners, staff and Volunteers
• Keep a travel and leave schedules of staff and volunteers
• Ensure a clean and environmentally safe office premises
• Ensuring staff  time sheets are up to date and properly filed.
• Performing other duties, as may be assigned and or required from time to time

Required Skills or Experience

• A minimum of Diploma in administration from a recognized institution .
• Two (2) years of progressive experience in administration 
• Advanced level computing knowledge including Word, Excel , outlook and familiarity with accounting software such as Quicken and Sage Accounting.
• Ability to accomplish work diverse and complex in nature
• Ability to work as part of an international team in a participatory manner.
• Ability to communicate effectively in English language - both written and oral capabilities.