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DIRECTOR, HR & ADMINISTRATION

JOB SUMMARY

Company Acreaty Ghana...
Industry Manufacturing
Category Human Resourc...
Location Accra
Job Status Full-time
Salary Competitive
Education Master’...
Experience 15 years
Job Expires Jan 19, 2017
Contact ...
 

Job Description

REPORTS TO:         CHIEF EXECUTIVE OFFICER

 

JOB PURPOSE:         
To develop, implement and monitor human resources management strategies, systems, policies and procedures to create a harmonious industrial and good organisational climate to attract and retain the requisite skill levels and mix, to facilitate the achievement of the company’s business strategies.  Scope of work includes oversight responsibilities for the management and monitoring of the Administration function. 

KEY RESPONSIBILITIES

Strategy & Policy Development

  • Provide technical expertise in the development and implementation of Human Resource strategy and business plan as input into the overall corporate strategy of the company’s Group. 
  • Provide leadership and direction in the development of Human Resource policies, standards operating procedures (SOPs), work plan and other monitoring mechanisms in managing the Human Resource & Administration Department to achieve targeted objectives.
  • Monitor the implementation of the company’s Human Resource policies and systems to promote consistency with regard to terms and conditions of service, resourcing, learning & development in accordance with the Company’s business strategy.

Human Resources Planning

  • Monitor and identify Human Resource requirements and skills mix and develop effective Human Resource plan and make appropriate recommendations to Management for implementation.

Recruitment, Selection & Placement

  • Provide leadership in the development and implementation of established policies to ensure the recruitment, selection and placement of the right caliber of employees for the company Group.
  • Liaise with Subsidiary and Functional Heads to monitor all contract and temporary engagements in line with approved HR policies/procedures and labour regulations.

Job Design

  • Provide direction for the review of organizational structures, job analysis, job descriptions and job evaluation for all subsidiaries & departments.

Career Development & Succession Planning

  • Develop a Performance Management System in line with the Company’s strategy and facilitate/coordinate the implementation of the system and monitor to ensure the sustenance of a performance oriented culture.
  • Develop and facilitate the implementation of succession plans and effective talent management systems within the company Group to improve Management bench strength and succession.   

Compensation & Benefits Administration

  • Provide leadership/supervision and monitor the salary administration policy and conditions of service to ensure equitable application.
  • Advise Management and/or Board on annual salary and benefits reviews, promotions and salary placements as well as merit rewards. 
  • Review and analyze salary/benefits survey of comparator organizations and design compensation/benefit packages to aid Management/Board in decision-making process regarding employees’ conditions of service.
  • Liaise with all departments in the development of an effective health and safety practices for all employees to ensure compliance with health and safety legislations and best practice.

Employee Relations

  • Lead and advise Management on employment laws/regulations and practices and monitor to ensure compliance.
  • Develop policies and programmes to manage employee relations processes to ensure grievance and disciplinary issues are resolved as quickly as practicable to promote fair and consistent treatment of employees.
  • Develop and establish an effective two-way communication channel between Management and employees to ensure a harmonious working environment. 
  • Responsible for the interpretation of human resources policies and procedures to ensure consistency and uniformity in their applications throughout the company Group.
  • Act as the technical advisor to Management in the negotiation and review of conditions of service.
  • Represent the company at Ghana Employers Association and engagements with other related labour agencies.

Human Resources Development

  • Develop, monitor and review the training plans of employees in the Group.
  • Proactively engage with Subsidiary & Functional Heads to identify specific training needs for employees to facilitate training & development programmes. 
  • Monitor and control the implementation of training programmes to ensure relevance and cost effectiveness.
  • Manage the recruitment and selection of training providers and institutions.

Human Resources Information Systems

  • Responsible for the development and maintenance of a comprehensive and accurate Human Resource Database System.
  • Responsible for the establishment and maintenance of an effective record keeping and human resource information system to ensure easy accessibility and retrieval of data/information.

General Administration

  • Oversight accountability for the development of effective systems and policies for the management, implementation and monitoring of the company’s Administration function including Estate/Property, Transport and Security services to safeguard the Company’s personnel and properties.

Stakeholder Relations & Management

  • Develop and maintain professional relationships with GEA, Regulatory Agencies, Labour Commission, SSNIT and other external stakeholders to facilitate the operations of the Group.

Financial & Audit Management    

  • Responsible for the preparation of the annual budget for the Group’s Human Resource & Administration Department and monitor its implementation.
  • Coordinate all internal and external audit programmes at the Group’s Human Resource & Administration Department and follow-up to ensure that audit queries are handled expeditiously.

Information & Reporting

  • Stay abreast with legislations, rules/regulations, new developments and international best practices to facilitate/enhance the operations and activities of the HR & Administration Department and the company.
  • Responsible for the preparation of monthly, quarterly and annual HR & Administration reports and any other statutory reports.
  • Oversight monitoring of head count of employees within the Group and preparation of consolidated manning reports for review by Management.

Employee Performance & Development

  • Hold direct reports accountable for managing their assignments to ensure attainment of set targets/goals in all functional areas.
  • Conduct performance appraisals and provide input for career development and recommend performance incentives for direct reports.
  • Identify training needs and facilitate training for direct reports.

Required Skills or Experience

 

  • Master’s degree in Business Administration (HRM Option), Industrial/Organizational Psychology or related field.
  • Professional certification/membership with a recognized professional body is an added advantage.
  • At least fifteen (15) years relevant working experience with at least eight (8) years in senior management position.

REQUIRED COMPETENCIES

  • In-depth knowledge and understanding of Labour Laws and Regulations.
  • Excellent knowledge and understanding of strategic management, particularly strategic human resource management.
  • Excellent knowledge of the HR Management Systems i.e. Human Resources Planning, Career Development and Succession Planning, Performance Management, Compensation and Benefits, Employee Relations, etc.
  • In-depth knowledge of management development practices.
  • In-depth experience in handling a wide range and complex administrative related tasks.
  • Strong leadership, coaching, mentoring, counselling and interpersonal skills in a "team" setting.
  • Sound analytical, problem-solving and sound decision making skills.
  • Strong negotiation and influencing skills.
  • Proven planning and organizing skills.
  • Strong commercial and financial awareness, monitoring, co-ordination and budget ownership.
  • Excellent communication and presentation skills.
  • Ability to develop and maintain strong professional relationships with internal and external stakeholders and work effectively with all categories of employees.
  • Considerable knowledge of project management.
  • Ability to execute projects and meet tight deadlines. 
  • Ability to work in a fast paced and often pressured environment.
  • Considerable knowledge in the use of Microsoft Word, PowerPoint, Excel, Internet and other HR & Administrative software and tools.

How To Apply

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