Job Description

Purpose of the Role:

• The Administrator will provide full range administrative support including handling phones, calendar, filing, drafting correspondence, meeting coordination, and event arrangements, etc.

Key Responsibilities:

• Distributing and following-up on documents/emails
• Composing/generating/managing emails, letters, memos
• Handling heavy phone coverage
• Facilitating/prioritizing action items and tasks for executive
• Creating and compiling preparation documents (i.e. talking points, agendas, presentation materials for filmmaker and/or standing meetings)
• Scheduling and preparing for meetings which includes conference room prep, agendas, calendar invites and distribution of pertinent documents
• Organizing binders, folders, collecting current documents from each department, etc. on a daily basis
• Proofreading and editing
• Processing expense reports
• Other general administrative duties (updating databases, lists, processing mail, copying, etc.)
• Managing documents and facilitating the flow of information between different departments and key stakeholders (electronic and hard copy)
• Miscellaneous duties as required

Required Skills or Experience

• BSc in Administration or any related field
• Minimum 3 years of experience in administration and marketing

Skills Required:

• Female bilinguist  preferred
• Ability to work a flexible schedule, frequent overtime may be required
• Excellent computer skills specifically Word, Excel, working knowledge of PowerPoint, Keynote, working knowledge of audio, video, and image files
• Strong communication, interpersonal and organizational skills
• Demonstrates high problem solving skills and be able to proactively troubleshoot
• To perform efficiently, accuracy and attention to detail required
• Must be able to work independently and multi task with ease
• Must be able to work well under pressure and with tight deadlines
• Identify work priorities and requirements up-front and make timely decisions
• Ability to work in a fast-paced environment and manage multiple responsibilities.
• Familiarity with the television industry.
• Demonstrates the ability to work as part of a team including contributing beyond your range of duties and experience
• Must be able to exercise initiative, professionalism, and confidentiality