Company Profile

PatientTime Limited is a local Ghanaian information technology company. We provide a portfolio of SMS Text Messaging solutions, Health IT solutions, and General IT services that solves critical problems for clients.

Job Description

We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, provide services to clients, ensuring high levels of organizational effectiveness, communication and safety.

Required Skills or Experience

Responsibilities

• Serve as the point person for office manager duties including: Typing, printing and photocopying for clients, Maintenance, Mailing, Supplies, Equipment, Bills, Errands, and Shopping

• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office G&A budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Plan in-house or off-site activities, like parties, celebrations and conferences

Requirements

Proven experience as an Office manager, Front office manager or Administrative assistant

Knowledge of office administrator responsibilities, systems and procedures

Proficiency in MS Office (MS Excel and MS Outlook, in particular)

Hands on experience with office machines (e.g. photocopier and printers)

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills in a fast-paced environment

A creative mind with an ability to suggest improvements

SHS certificate; additional qualification as an Administrative assistant or Secretary will be a plus