Company Profile

Empower Workforce Solutions is a premier job recruitment and development partner for bridging the gap between ambitious businesses eager to perform on an international level with local human potential. Empower workforce solutions is managed by Human Resource experts with the requisite academic backgrounds and wealth of experience in the management and provision of highly skilled professionals for clients both locally and internationally.

We are a generalist recruiter with experience within the oil and gas, Aviation and Automotive, Construction and Infrastructure, Hospitality, Telecoms, Finance and Accounting, Information Technology, Banking, Science and Engineering industries.

Job Description

• Department/Team Procurement & Materials Mgt. Level: Middle
• Reports To: Finance Manager
• Directly Supervises: Warehouse Utility Workers

Purpose:

• Develops inventory management strategy through processes and systems with the aim of controlling costs, generating savings and rationalizing inventory
• Tsupervise and coordinate the activities of staff engaged in inventory management and tensure thatoptimum levels of inventory is maintained in line with quality standards.

Roles & Responsibilities:

• Maintains records of movement of items from in and out of the warehouse tensure accuracy and completeness
• Be responsible for entries, issues and consumption on HIS for all goods
• Undertakes reconciliation of physical stock against records in the HIS system and determines the root cause of discrepancies found
• Be responsible for overseeing the arrangement of goods in an orderly manner within the stock location system for easy storage and retrieval
• Be responsible for the physical protection of the stocks in the warehouse
• Prepare periodic reports on inventory receipt and consumption.
• Works with procurement office tperform stock taking and confirms the periodic stock on a regular basis as defined by departmental protocols
• Supervises the offloading process (in line with approved procedures) and the subsequent arrangement of such deliveries for easy identification and accessibility
• Complete Goods Received Note with the procurement officer sand designated dept heads
• Ensures the timely and correct valuation of the inventory
• Assists the Procurement Officer with input in preparation of annual budgets
• Coordinates the monthly departmental inventory and stock take for appropriate actions
• Updates and publishes goods in store for departmental heads
• Serves as the key panel member for all affiliates committee on Inventory and Material management
• Be responsible for distribution of requested items tand from the stores
• Writes and updates periodically the protocols tmeet the changing needs of the hospital
• Assists Procurement by recommending disposal of unserviceable stocks.
• Assists the Finance Office with transaction entries on the system
• Responsible for asset coding, tagging and updating the register on the system
• Follows up on accounts receivables
• Performs any other duties that may be assigned

Health and Safety Responsibilities

• Ensures personal safety as well as that of other staff working within the office.
• Promotes adherence thealth and safety policies, guidelines and protocols across the Hospital.

Quality Assurance Responsibilities

• Ensures quality assurance systems are in place for monitoring quality and for investigating incidents and
• Complaints in the department/unit.

Job Description:

• This document is the property of the Hospital. It cannot be copied or transferred without prior authorization.
• Acts as a role model in quality improvement, offering advice and support tothers.
• Keeps up-to-date with quality developments relevant tarea of work and related

Departmental Relations/Communication:

• Maintains contacts with all departmental heads on in coordinating all inventory activities
• Fosters good communication and team working relationships within the various departments
• Participates and makes contributions at staff meetings
• Participates in multi-professional meetings and conferences as required.

External Relations:

• Liaises with the other agencies on inventory improvement management systems

Responsibility For Assets/Tools:

• Has responsibility for maintenance of corporate confidential information
• Has responsibility for conservation and efficient utilization of computers and other assigned officeequipment for the department
• Responsible for the all items in the stores

Required Skills or Experience

• BSc in Procurement & Materials Management
• A minimum of Three (5) years working experience at Middle level supervisory position
• Knowledge of the Procurement Act of Ghana
• Evidence of Leadership and Continuous Professional Education

OR

• HND in Procurement & Materials Management
• A minimum of Five (5) years working experience at Middle level supervisory position
• Knowledge of the Procurement Act of Ghana
• Evidence of Leadership and Continuous Professional Education

Personality:

• Demonstrated Leadership skills
• Excellent Communication Skills (Written and Oral)
• Ability to undertake Clerical and administrative work with good numeric skills
• Methodical with strong attention tdetail
• Organizational Skills
• Problem-Solving Skills