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Finance and Grants Manager

JOB SUMMARY

Company CARE Internat...
Industry NGO/IGO/INGO
Category Finance
Location Tamale
Job Status Fixed Term
Salary GH
Education University de...
Experience 5 years
Job Expires May 24, 2019
Contact ...
 

Company Profile

CARE International is one of the World’s leading humanitarian and development organizations. Founded in 1945, CARE has been fighting global poverty and defending the dignity of people around the world, working in over 90 countries around the globe.

CARE started operations in Ghana in 1994 and have for the past 23 years, has partnered government agencies, multinational and Civil Society organizations to undertake interventions in the areas of education, food and nutrition security, financial inclusion, women’s empowerment, governance, among others.

Job Description

CARE has a vision of a world of hope where all live in dignity and security… do you want to help us achieve this vision?

CARE International in Ghana is seeking to recruit a qualified candidate for the position of Finance and Grants Manager on the Feed the Future Northern Ghana Governance (NGG) Activity.

The Northern Ghana Governance Activity is a five-year initiative supported by the United States Agency for International Development (USAID) that seeks to strengthen responsive governance for improved agriculture development in Ghana. It aims to increase the capacity of Ghana’s decentralized agricultural structures at the regional and district levels, improve their accountability and performance efficiency, build community consensus, and enhance civil societies’ capacity to demand for better service delivery in the agriculture sector.

The project’s interventions also allow the government and civil society to manage conflicts related to agriculture and natural resource management more effectively. Covering 30 target Metropolitan, Municipal, and District (MMDAs) across the [now] five regions of northern Ghana.

The project is implemented by a consortium led by CARE International. Other consortium members are ActionAid Ghana, SEND GHANA and the West Africa Network for Peace-building (WANEP-Ghana). 

This Northern Ghana Governance Activity is being implemented with the generous support of the American People, through USAID.

JOB SUMMARY

  • The Finance and Grant Manager is responsible for all aspects of contracts management and donor reporting of the project guided by the rules and regulations established by USAID. This includes timely donor reporting and billing, management of sub grantees (consortium members), capacity building for identified gaps, and responsibility for all accounting transactions of the project.
  • He/She is also responsible for the coordination and management of consortium financial issues.
  • He/She is to ensure that USAID and CARE International financial policies, regulations and procedures are rigidly complied with including on-time payment or transfers duly. He /She shall ensure and maintain a proper filling system for all official and important documentation. 

The Finance and Grants Manager will be based in the CARE International Sub-Office in Tamale. The selected candidate would be expected to undertake regular travel to project target districts/communities.

Key Responsibilities 
.
Grant Management Oversight Support

  • In collaboration with the Chief of Party and the Grants and Budgets Manager, ensure, that all grant management aspects are compliant across the various steps of the project cycle: contract negotiation, partnerships, project systems set-up, implementation and amendments, co-funding, reporting and close out.
  • Perform pre-award activities for grant recipients including review of grantees' applications, budgets, pre-award questionnaires and other supporting documents. Ensure that the negotiation process is well documented and that final versions of all required documentation are properly filed.
  • Maintain an up-to-date contract data file which should include any changes in the start and end dates, detailed budgets, increase in grant amounts, no-cost extensions, long/short checklist form, copy of signed contract, amendments, etc. 
  • Assist project staff with budgeting for activities such as trainings and workshops.  

Budget Support, Contract Management and Donor Reporting

  • Lead the preparation of periodic financial reports to USAID within reporting timelines. .
  • Provide cost analysis information as required by the Chief of Party. 
  • Lead the preparation and revision of project budgets for submission to USAID.
  • Ensure compliance  on project expenditure as required by CARE International and USAID
  • Review the receivable position for the award/grants and ensure timely collection as per the contractual obligations. Prepare a monthly report and coordinate with Shared Service Centre and the Grants and Budgets Manager in the Accra office on the project’s receivable position. 
  • Conduct regular pipeline analysis of annual budget and cumulative expenditures for project financial management
  • Monitor all consortium members compliance with cost share obligations indicated in the contract or MOU, and report any variances to the Chief of Party or the Grant and Budgets Manager. 
  • Coordination of Project Accounting Transactions and Fund Management
  • Review all advance justifications/liquidations including supporting documentation and prepare advance justification expenditures for approval at the main office in Accra. 
  • Coordinate all accounting and financial transactions of the project to enable timely disbursement and accountability of project funds, in accordance with USAID’s rules and regulations.. 
  • Provide cost analysis information as required by Chief of Party (accruals according to USAID calendar).
  • Ensure regular accounting for all project expenditures according to CARE International procedures and USAID regulations including documentation required under USAID cooperative agreements.
  • Ensure that all transaction-supporting documents are complete copies properly filed.   

Partnerships/Sub-Recipient Financial Management

  • Conduct financial capacity assessment of sub-awardees, develop and implement a program to enhance capacity to manage USAID funds. 
  • Prepare, disburse and manage grants to project actors as required in the project’s annual work plan. 
  • Support partners (consortium members and CSOs) to maintain appropriate books of accounts, documentation and ensure proper accounting for CARE International and USAID funds. 
  • Keep track of funds advanced to partners (consortium members and other implementing partners).
  • Assist in reviewing and liquidating sub-grantees expenditure. 
  • Review partners reports and records to ensure that funds advanced are used judiciously and to the maximum benefit of the project/component.
  • Monitor expenditures against budgets and inform the Chief of Party of the major discrepancies. 

Required Skills or Experience

 

  • A minimum of 5 years of progressive experience in projects/operations & finance management, preferably in an International NGO.
  • Demonstrated appreciable budgeting and financial management skills.
  • Excellent communication, facilitation, interpersonal skills, presentation and reporting skills. Ability to communicate complex financial information in simple language 
  • Team player, flexible, able to travel extensively and work to meet deadlines. 
  • Previous experience working with an INGO or USAID Funded Project a plus. 
  • Good written and oral communication skills; Ability to exercise independent judgment and work with minimum supervision. 
  • Ability to multitask within set deadlines
  • Computer skills and proficient in using Microsoft applications, including Excel, Word, Powerpoint & Outlook (or similar software).
  • Excellent knowledge of contract management, administrative systems and practice, policies and procedures.
  • Strong problem solving, analytical, operational and coordinating abilities.

How To Apply

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