Company Profile

Jhpiego is an international, non-profit health organization affiliated with the John Hopkins University.  For 50 years and over and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and their families. Jhpiego works with health experts, governments and community leaders to provide high-quality health care for their people. Jhpiego develops strategies to help countries care for themselves by training competent health care workers, strengthening health systems and improving delivery of care. Jhpiego designs innovative, effective and low-cost health care solutions to ensure a level of care for women and their families. These practical, evidence-based interventions are breaking down barriers to high-quality health care for the world’s most vulnerable populations.

Job Description

The Ghana Country Office of Jhpiego Corporation is currently seeking an Administrative Officer to support its operations.

Job Summary: 

• Supports the organisation’s administrative function.

Duties and Responsibilities:

• Coordinates all travel arrangements for staff and guests i.e. booking of flights and tickets, airport pick up, hotel accommodation etc.
• Manages the company’s vehicles
• Maintains office equipment and premises 
• Maintains the assets register
• Ensures assets and inventories are well maintained and annual physical verifications are undertaken
• Works with the procurement team in the purchase of office supplies and stationery
• Makes arrangement for phone credits for all staff 
• Ensures the payment of utilities
• Coordinates work and resident permits for expatriate team members 
• Ensures adequate and organized record keeping of project activities
• Manages petty cash 

Required Skills or Experience

• A good first degree in Business Administration or its equivalent
• Experience in developing and implementing administrative systems 
• Knowledge and experience of office procedures and processes
• Five (5) years of post-qualification experience 
• Good planning and organizational skills 
• Good oral and written communication skills 
• Ability to work independently and as a member of a team 
• Supervisory skills
• Knowledge and experience of petty cash management