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Warehouse Officer

JOB SUMMARY

Company Total Family ...
Industry NGO/IGO/INGO
Category Stores/Wareho...
Location Accra
Job Status Fixed Term
Salary N/A
Education BA/BSc
Experience 2 years
Job Expires Oct 30, 2020
Contact ...
 

Company Profile

Total Family Health Organisation (TFHO) is an indigenous Ghanaian social marketing organization duly registered in accordance with the laws of Ghana on February 1, 2017. We work to improve the health of people living in Ghana primarily through implementation of innovative evidence-based interventions that increases access to and utilization of health products and services in a measurable and impactful way. Our key intervention areas include Family Planning and Reproductive Health, Maternal, New-born, and Child Health (RMNCH), communicable and noncommunicable diseases, Water Sanitation and Hygiene (WASH), nutrition, and malaria. We utilize our deep insight and skills in Social and Behaviour Change Communication (SBCC) and social marketing to promote positive social and behavior change among individuals and communities.

Our Mission
Our mission is to be a truly Ghanaian Organisation that works to improve the health of people primarily through the social marketing of health products and serve as well as health communications in a measurable and impactful way.

Job Description

The Warehouse Officer will be responsible for managing the warehouse facilities and review the quality and efficiency of warehouse storage and layout plans. The Warehouse Officer will prepare orders for delivery. The ideal candidate should be comfortable working on their feet. The Warehouse Officer may drive equipment, so a candidate with a valid driver’s license is preferred.

Reporting and relationships:  The Warehouse Officer will report to the Director of Finance and Operations

Availability:  The Warehouse Officer will be expected to work a typical workweek of 40 hours plus additional hours as necessary to get the job done. Selected candidate may be required to work in the evenings and on weekends occasionally. 

Essential Job Functions

  • Plan, coordinate and monitor the receipt, order, and dispatch of goods.
  • Use the floor space and mechanical handling equipment efficiently and making sure quality, budgetary targets and environmental objectives are met.
  • Have a clear understanding of the company’s policies and vision and how the warehouse contributes to these.
  • Adhere strictly to Food and Drugs Authority goods distribution practice.
  • Coordinate the use of automated and computerized systems for inventory management and reporting.
  • Respond to and deal with customers (distributors, sales manager, and the sales team) communication by email and telephone.
  • Keep stock control systems up to date and making sure inventories are accurate.
  • Develop and manage all inbound and outbound delivery processes to maximize on time customer order fulfilment at optimum cost.
  • Planning future capacity requirements.
  • Ensure adherence to company policies, rules and regulations pertaining to the Warehouse.
  • Formulate warehouse Standard Operating Procedures and ensure they are strictly adhered to.
  • Casual Labour deployment and control.
  • Produces regular reports and statistics on a daily, weekly, and monthly basis.
  • Receive feedback from distributors to monitor the quality of service they are receiving from TFHO.
  • Have oversight over the planned maintenance of machinery and equipment.
  • Manages the flow of pharmaceutical commodities through the warehouse including receiving, offloading.
  • Performs other duties as assigned.

Required Knowledge, Skills, and Abilities

  • Ability to live TFHO values of:
    1. Shared Vision-We are all working towards a common goal.
    2. Consumer and Customer Focused – both internal and external.
    3. Originality-always seeking for ways to be better at what you do
    4. Local but International in Character-adhering to best acceptable standard practices
    5. Results and a strong focus on measurement- we take pride and account for every second of the hours and how it impact the overall vision.   
    6. Speed and efficiency, with a predisposition to action and an aversion to bureaucracy    
  • Ability to gain working knowledge of TFHO policies, procedures, and practices.
  • Ability to act as a representative of TFHO to the public.
  • Proven warehouse experience
  • Ability to input, retrieve and analyze data
  • Hands-on commitment to get the job done
  • Ability to direct and coordinate operations
  • Strong organisational and time management skills
  • Excellent communication and interpersonal skills
  • Capacity to support health systems strengthening
  • Knowledge of USAID or major donor warehousing system
  • Knowledge in the management of Pharmaceutical product

Required Skills or Experience

  • Bachelor’s degree in logistics, supply chain management or business administration.
  • Master’s in supply chain or logistics or Public Health will be an added advantage
  • At least 2 or more years of related experience as warehouse officer.
  • Experience in using QuickBooks Enterprise or any inventory software will be an added advantage

Physical and Environmental

  • This position does not require unusual demands for physical effort.  This position may occasionally require physical effort to lift and transport boxes weighing no more than 20 kilos.
  • Work environment involves everyday risks or discomforts that require normal safety precautions typical of places such as offices, meeting or training rooms, residences, or commercial vehicles; e.g., use of safe work place practices with office equipment, and/or avoidance of trips and falls, and observance of fire regulations and traffic signals.

How To Apply

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Note

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