Job Description

OPPORTUNITY
We are a world class engineering firm which provides process control and instrumentation solutions and services for industrial processes. We are looking for a Finance Officer to assist the Finance Manager in performing a variety of general accounting tasks. 

1. Procurement and vendor management
   • Raise Purchase Orders to be given to suppliers
   • Track all orders places with suppliers with focus on payments dates
   • Promptly book all invoices applicable
   • Prepare Waybill and deliver orders to customers
   • Follow up on items procured and ensure they are delivered to customers as agreed
   • Perform Vendor reconciliations
   • Maintain a Petty Cash schedule which is always reconciled and accounted for. 
   • Prepare Payment Vouchers and write cheque 
2. Taxation and statutory obligation
   • Ensure appropriate withholding tax rates are applied in the payment of suppliers
   • Ensure taxes withheld are remitted to the GRA by the 15th of the subsequent month
   • Ensure Quarterly assessments are paid on time 
   • Ensure payment of Tier 1,2 and 3 pensions are paid by 14 of the subsequent months
   • Ensure payment of PAYE by the 15 of the subsequent months
   • Ensure VAT payment by the 30th of the subsequent month
3. Debtors management
   1. Invoice customers as per agreed schedules. Arrange for invoices to be delivered to the customers
   2. Maintain the debtors register and ensure payments are made by customers when due. 
   3. Follow up on Withholding tax certificates
   4. Send Monthly Statements for customers
   5. Clarify queries from customers relating to their invoices 
   6. Follow up on cheques and payment from debtors
4. Perform general banking duties including deposits, withdrawal, bank statement requests and payment. 
5. Prepare Bank reconciliation statement every month
6. Maintain the fixed asset register and ensure the register is up to date
7. Monitor Budgets 
8. Monitor all Accountable imprest ensure it is accounted for on time with supported documents, and retrieving refunds if any.
9. Pass the following journals on a monthly basis. 
   • Depreciation
   • Amortisation
10. Maintain the following schedules
    • Prepayments schedule
    • Staff loans
11. Prepare inter-company reconciliations on a monthly basis
12. Perform any other duties as assigned

Required Skills or Experience

• Knowledge of accepted accounting practices and principles 
• Knowledge of economic principles 
• Knowledge of auditing practices and principles 
• Knowledge of applicable laws, codes and regulations
• Knowledge of Oracle or any ERP
• Attention to detail and accuracy
• Organizational skills
• Information management
• Problem-solving skills
• Presentation Skills

• A Bachelor’s degree in Accounting
• Part or Chartered (ACCA, ICA/CIMA)  
• 3 to 5 years’ experience in a similar role