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REQUEST FOR PROPOSALS FOR TRANSPORTERS (OUTBOUND DELIVERIES)

JOB SUMMARY
Company	QPGH Industri...
Industry	FMCG
Category	Supply Chain ...
Location	Accra
Job Status	Contract
Salary	GH¢
Education	Qualified
Experience	N/A
Job Expires	Mar 19, 2021
Contact	...

Company Profile

QPGH Industries limited is a multinational company with branches in Malaysia, Ukraine, Sierra Leone, Ghana and Dubai. QPGH is into production of edible oil and trading in other commodities such as rice, sugar, mayonnaise among others.

Job Description

QPGH INDUSTRIES LIMITED - REQUEST FOR PROPOSALS FOR TRANSPORTERS (OUTBOUND DELIVERIES)

REQUEST FOR PROPOSAL (RFP) NO. : QPGH/RFP/20/003
TO ASSIT WITH : OUTBOUND DELIVERY OF GOODS
ISSUE DATE: FEBRUARY 1ST, 2021
LAST DATE FOR RECEIPT OF CLARIFICATION QUESTIONS BY QPGH:FEBRUARY 12TH, 2021

PROPOSALS MAY BE DELIVERED BY EMAIL FROM BIDDERS OUTSIDE ACCRA TO: israel@qpagro.com

(USE RFP NO. as subject line)

REQUEST FOR PROPOSAL CONTENTS

RFP No. QPGH/RFP/20/003

PART I: BIDDING INSTRUCTIONS AND PROCEDURES

1.0 Introduction

We are a family of exclusive brands. World class food manufacturing. Vertical integration. Sustainable production. All products are produced to the highest EU standards as well as international certification including Halal certified. QPGH is looking to engage transporters in Ghana to assist with outbound deliveries of QPGH’s goods to it’s customers across the various regions.

2.0 Information

This Part I, Bidding Instructions and Procedures, will not form part of any resulting award or contract. It is intended solely for the information of prospective Suppliers.

3.0 Bidding Costs

Bidders that are qualified for this request are free to submit their response to this RFP. All expenses relating to their bid shall be borne by bidders. QPGH does not undertake to reimburse any costs incurred therefore.

4.0 Review of RFP

Bidders are solely responsible for the careful examination of all the terms and conditions of their RFP and to comply fully therewith. Failure to do so will be at the Bidder’s risk and expense.

5.0 Language

All documents submitted in response to this RFP, as well as all correspondence in connection with the RFP, shall be in the English language.

6.0 Clarifications

Inquiries concerning this RFP must be submitted in writing or via phone call, to be received by the date shown on the Cover Page. Such inquiries shall be sent below contact, directed to

Attention: Israel Ohene Larbi

Tel: +233596913860

Email: Israel@qpagro.com

QPGH may not consider or respond to questions that are received after the closing date for clarification stated above.

7.0 Bid Preparation

Bidders should submit their responses to this RFP to include:

A. Technical Proposal

B. Financial Proposal

A Technical Proposal

Your proposal should provide basic information about your Company and relevant service offerings. It should have a section addressing each of the following areas:

a) Company Profile

b) Approach

c) Responsiveness to the Scope of Work

d) References

Responses should include the following information:

a. Company Profile

Describe the Company on an overall basis, both nationally and internationally (where appropriate)
Summarize the Company’s qualifications and experience of the activities described in the scope of work
Provide a detailed track record of previous similar work undertaken

b. Approach

Provide a description of the Company
Describe the Company’s experience dealing with similar work
Describe the Company’s capability to undertake the work
Describe the key personnel to be utilized on the engagement along with resumes of key personnel. Indicate their degree of expertise and prior experience, which would be appropriate for the engagement;

c. Responsiveness:

Identify key personnel who will be available for consultation or discussion;
Describe any current or past relationships your organization may have with QPGH, and if it is not a potential conflict of interest. If there is a potential conflict of interest, then please explain how this risk will be mitigated.

d. References:

Submit three (3) client references;
Provide any other information to demonstrate the Company’s capability in relation to the Scope of Work

B Financial Proposal

Bidders pricing should be based on fixed fee basis and are encouraged to respond with their best possible price for good even thought this will be reviewed to align with QPGH standard rates.

9.0 Bid Submission

All proposals must be in writing, in English language, and manually signed and dated by an authorized employee of the Bidder. They may be emailed as shown on the RFP cover page.

Proposals may not be altered, corrected or withdrawn after the Date of Receipt, except that QPGH, at its sole discretion, may permit correction of arithmetic errors, transposition errors, or other clerical or minor mistakes, in cases in which QPGH deems that both the mistake and the intended proposal can be established conclusively on the face of the proposal. Other than the mistakes listed in the previous sentence, no mistakes alleged by a Bidder after the Date of Receipt will be permitted to be corrected.

Proposals must be valid for at least Sixty (60) days from the Date of Receipt.

10.0 Bid Evaluation

In evaluating the proposals, QPGH will seek the best value for money rather than the lowest priced proposal. QPGH will use a two-stage selection procedure:

the first stage will evaluate the Technical Proposal.
the second stage will evaluate the Cost Proposal for proposals that pass the Technical Proposal evaluation.

Specifically, the selection committee will evaluate each proposal upon the following criteria:

a. The skill, experience and training of the specified person who will be performing the services requested;

b. The Bidder’s understanding of QPGH’s area of work;

c. The prior experience and reputation of the Bidder in working with international FMCG organisation;

d. Cost

If at any time prior to award QPGH find the need for a significant modification to the terms and conditions of this RFP, QPGH will issue such a modification as a written RFP amendment to all competing bidders. No oral statement of any person shall in any manner be deemed to modify or otherwise affect any RFP term or condition, and no bidder shall rely on any such statement. Such amendments are the exclusive method for this purpose.

QPGH is not bound to accept the lowest or any proposal and reserves the right to accept any proposal in whole or in part and to reject any or all proposals.

QPGH shall not be legally bound by any award notice issued for this RFP until a contract is duly signed and executed with the winning Bidder.

Any resulting contract will be subject to the terms and conditions contained in the Consulting Services Agreement.

PART 2: RFP SCOPE OF WORK

Your service will focus on providing QPGH with below

To provide dedicated robust cargo trucks between single axle to double axle and above to delivery goods between 5tonnes to 35tonnes to QPGH’s customer’s within Accra and across other various regions.
Trucks should be clean and decent to carry products
Trucks should be duly registered with the needed road worthy and GIT insurance to cover content on goods in transit at all delivery times.
Provide trucks with tracking system also accessible by QPGH for their tracking of location.
Drivers should be professionals, well oriented, licenced and experienced who understands road safety regulations and customers’ service.
Transporters should have an office located in Accra for effective and efficient coordination of trucks for QPGH.
Provide Contact persons to coordinate activities with QPGH supply chain office
Provide vehicle equipped with necessary First-Aid, safety equipment, tool box and antidotes as may be necessity to contain any accident
Contractor will be required to comply with QPGH distribution standards

All questions and correspondence should be directed to Israel Ohene lsrael in writing at the below address israel@qpagro.com or by calling 0596913860. Contact with QPGH personnel other than name indicated above regarding this RFP may be grounds for elimination from the selection process.

How To Apply

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