• RFQ Release Date: August 8^th, 2026

• Closing Date & Time: August 20^th, 2026

• SUBJECT: Request for Proposal No. Consultancy for Tax Health Check – CRS Ghana Country Office

CRS is seeking proposals for Tax Health Check – CRS Ghana Country Office and related services, as more specifically described in Section B (Specifications/Scope of Work) of this RFP.

This RFP consists of the cover letter and the following:

• Section A – Quotation Submission Instructions

• Section B – Terms of Reference  

• Section C – Conflict of Interest

• Section D – Code of Conduct

Quotes shall only be submitted to tenders.gh@crs.org. Quotes submissions must be received by the stated closing date and time indicated above. Quotes received after the deadline will not be considered. Incomplete information submitted in response to this request for quotation will result in disqualification from competition. Hard copies are not accepted.

Issuance of this RFP does not constitute an award commitment on the part of the CRS nor does it commit the CRS to pay for costs incurred in the preparation and submission of a quotation.

SECTION A – Quote Submission Instructions

Submission of offers. Submit signed and dated offers to tenders.gh@crs.org  as specified in this solicitation at or before the exact time specified in this solicitation. At a minimum, offers must show:

a. The solicitation number;

• The time specified in the solicitation for receipt of offers;

• The name, address, and telephone number of the Bidder;

• Form C/A, Form 3

• Valid Business registration certificate

• Tax clearance certificate

• A signed copy of the Conflict-of-interest declaration- Form can be found in Section C

• A signed copy of Supplier Code of Conduct and Ethics- Form can be found in Section D

• Budget

• "Remit to" address, if different than mailing address;

• Acknowledgment of Solicitation Amendments; and

Period for acceptance of offers

The Bidder agrees to hold the prices in its offer for the entire duration of the contract from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

Late submissions, modifications, revisions, and withdrawals of offers.

• Any offer, modification, revision, or withdrawal of an offer received at the CRS office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered.

• Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. An offer may be withdrawn in person by a Bidder its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

Contract award. CRS intends to evaluate offers and award a contract to Bidder who provides the lowest priced technically acceptable offer. Therefore, the Bidder's initial offer should contain the Bidder's best terms from a price and technical standpoint. However, CRS reserves the right to conduct discussions later if necessary. CRS may reject any or all or accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

Validity of Quotations. Entire duration of the contract.

Submission of Quotations. Quotations must be emailed to tenders.gh@crs.org  no later than the date and time of the deadline below.

[August 20^th @10:00am GMT]- Technical proposal and financial proposals should be separately attached and submitted to tenders.gh@crs

Subject: Consultancy for Tax Health Check– [Your Company]

Eligibility Criteria

Bidders are required to meet the following criteria to be eligible to participate in this procurement:

• Have the legal capacity to enter into a contract.

• Not be insolvent, in receivership, bankrupt or being wound up or subject to legal proceedings for any of these circumstances.

• Not be suspended or debarred from public procurement by the United States Government, the United Nations, the World Bank, or DFID.

• The auditor is a member of a national body of auditors in good standing, which is member of the International Federation of Accountants (IFAC).

• The auditor/audit firm has at least three years’ experience in project audits in the non-governmental organizations sector

The Bidder must verify that it does not appear on:

The website of the System for Award Management (SAM) formally known as the

• Excluded Party List System (EPLS): https://www.sam.gov;

• The website of the United Nations Security (UNSC) sanctions committee established under UNSC Resolution 1267 (1999) (the “1267 Committee”)  http://www.un.org/sc/committees/1267/aq_sanctions_list.shtml; or

• The Office of Foreign Assets Control Specially Designated Nationals and Blocked Persons List https://www.treasury.gov/ofac/downloads/sdnlist.pdf.

• The Bidder, to the best of its current knowledge, did not provide within the previous 10 years, and will take all reasonable steps to ensure that it does not and will not knowingly provide, material support or resources to any individual or entity that commits, attempts to commit, advocates, facilitates, or participates in terrorist acts, or has committed, attempted to commit, facilitated, or participated in terrorist acts.

The undersigned declares that he or she is authorized to sign on behalf of the company named above and to bind the company to all conditions and provisions stated in the original RFQ document from CRS.

This quote is valid for duration of the assignment.

__________________         _______________       _____________________         _____________ Printed Name                        Title                                 Signature                              Date

CRS’ Right. CRS reserves the right to reject any quotation or all the quotations and at its discretion cancel this RFQ.  Additionally, CRS may accept any item or group of items of a bid. CRS reserves the right to make an award on any item for a quantity less than the quantity stated, at the unit prices quoted.

CRS may reject any quote that is determined to be nonresponsive. A responsive quote is one that complies with all terms and conditions of the RFQ. A quote must be complete, signed by an authorized signatory and delivered no later than the submission time and date indicated on the first page of this RFQ. CRS may reserve the right to waive any minor discrepancies in a quote.

This RFQ does not legally obligate CRS to award a contract. CRS reserves the right to fund/award any or none of the submitted quotes. No commitment is made, either expressed or implied, to compensate Bidders for costs incurred in the preparation and submission of their quotes.

Section B: Terms of Reference (ToR)

Consultancy for Tax Health Check – CRS Ghana Country Office

Background

Catholic Relief Services (CRS) Ghana Country Office operates within Ghana’s regulatory framework and CRS global policies. To ensure compliance with Ghana Revenue Authority (GRA) requirements, donor agreements, and CRS internal financial policies, CRS seeks to engage a qualified consultant/firm to conduct a Tax Health Check. This exercise will safeguard CRS against financial, operational, and reputational risks.

Objectives

The consultancy aims to:

• Assess compliance with Ghanaian tax laws and CRS internal policies.

• Identify risks in payroll, VAT, withholding tax, and corporate tax obligations.

• Recommend improvements to strengthen internal controls and reporting.

• Build staff capacity in tax compliance and documentation.

Scope of Work

The consultant/firm will:

• Review payroll taxes: PAYE, SSNIT, expatriate tax compliance.

• Examine indirect taxes: VAT, NHIL, GETFund, and withholding tax.

• Assess corporate obligations: Annual filings, exemptions, penalties.

• Evaluate donor compliance: Ensure tax treatment aligns with donor agreements.

• Review internal controls: Documentation, filing systems, reporting processes.

• Provide recommendations: Actionable steps for remediation and compliance strengthening.

Deliverables

• Inception report: Methodology, timelines, focus areas.

• Draft findings report: Gaps, risks, preliminary recommendations.

• Final report: Comprehensive compliance assessment with prioritized recommendations.

• Training session: Capacity-building workshop for CRS Ghana CO staff.

• The Consultant should also establish a detailed mapping of: type of tax, withholding procedures, reference of law backing up the application of the tax, payment frequency and due date.

• An assessment of the compliance with local tax laws, clearly identifying any gaps identified and citing applicable legal code(s).

• An assessment of our compliance with the exemptions defined in our host country agreement.

Duration & Timeline

• Duration: 4–6 weeks.

• Milestones: Inception (Week 1), Fieldwork (Weeks 2–4), Draft Report (Week 5), Final Report & Training (Week 6).

Consultant Qualifications

• Advanced degree in Accounting, Taxation, or Finance.

• Minimum 7 years’ experience in Ghanaian tax compliance and advisory.

• Proven track record with NGOs or international organizations.

• Strong knowledge of CRS/donor compliance frameworks is an advantage.

Reporting & Supervision

The consultant will report to the CRS Ghana Country Representative, with oversight from the Regional Finance Officer. Final deliverables will be reviewed and approved by CRS HQ Finance Compliance.

Application Process

Interested consultants/firms should submit:

• Technical proposal outlining methodology and work plan.

• Financial proposal with detailed budget.

• CVs of key personnel.

• Evidence of similar assignments conducted.

Consultant Selection Criteria Matrix

Scoring & Evaluation Process

• Each proposal will be scored on a scale of 1–5 for each criterion.

• Weighted scores will be calculated by multiplying the score by the criterion weight.

• The consultant/firm with the highest total weighted score will be recommended for award.

• CRS Ghana CO Procurement Committee will review and approve the final selection.

SECTION C – CONFLICT OF INTEREST

The undersigned having read the Terms and conditions for goods/services of quotation Number CRS- [GH] set out in the attached document, thereby offers to supply the goods/services specified in this RFQ at the price or at the prices quoted in accordance with any specifications stated and subject to the Terms and conditions for goods/services set out or specified in the document.

I, the undersigned, declare that:

A)  Our firm and our personnel have no conflict of interest in any activity that would put it if selected for this assignment in a conflict of interest with CRS

B)  Our firm confirms that the offeror or sub-contractors have not been associated, or had been involved in any way, directly or indirectly with the preparation of the design, terms of reference and/or other documents used as part of this solicitation

C)  Our firm, its affiliates or subsidiaries – including any sub-contractors or suppliers for any part of the contract – has not been declared ineligible by CRS in accordance with clause 14 – Eligibility

D)  We have not offered and will not offer gifts and/or favors of kind in exchange for this RFQ and will not engage in any such activity during the performance of any contract awarded.

I, _______________________________(name of authorized signatory)_____________, certify that I am _____________(position)______________of ________________________(legal name of the company)_______________; that by signing this RFQ bid for and on behalf of

_________________________(legal name of the company)____________________ I am certifying that all information contained herein is accurate and truthful and that the signing of this bid is within the scope of my powers.

_______________________               _____________________                  _____________________

       Signature                                                  Name                                                     Title

__________________

       Date

SECTION D – CODE OF CONDUCT

CODE OF CONDUCT FOR SUPPLIERS OF GOODS AND SERVICES

CRS is committed to the principles of responsible sourcing, and we expect our suppliers and service providers to fully comply with contractual obligations to include CRS's terms and conditions, relevant/otherwise applicable local laws and to adhere to internationally recognized environmental, social, and corporate governance standards. We also expect our suppliers to apply these standards to their suppliers and subcontractors as inspired by the United Nations Global Compact Initiative, the United Nations Guiding Principles and Human Rights, the ILO Declaration on Fundamental Principles and Rights at Work, the Code of Conduct of the Better Business Initiative (ETI), and the  Applicable CRS policies, procedures and standards.

Social

• Prohibit all forms of harassment, sexual harassment, exploitation, and abuse, including sexual exploitation and abuse, and trafficking in persons. Any sexual activity with a child, defined as a person under the age of 18, is considered sexual abuse regardless of the age of local consent.

• Have mechanisms in place to actively prevent, combat and respond to harassment, sexual harassment, exploitation, and abuse, including sexual exploitation and abuse, and trafficking in persons.

• Support the protection of internationally proclaimed human rights and prohibit forced labor, debt bondage, involuntary labor, and child labor.

• Do not recruit or employ children under the age of 15. Not to recruit or employ children under the age of 18 for work that is mentally or physically hazardous or that interferes with schooling.

• Treat employees with dignity and respect and provide a safe and hygienic workplace, compliant with national laws and free from discrimination based on race, gender, age, religion, sexuality, culture, or disability.

• Provide accessible and confidential reporting mechanisms to employees and other stakeholders to report concerns or suspicions of any form of harassment, abuse and exploitation described above as well as any potentially illegal practices by management or employees.

• Commit to protecting whistleblowers or whistleblowers from retaliation

• Respect freedom of association and the right to collective bargaining in accordance with applicable laws.

• Ensure that wages and hours of work comply with national legal standards Governance

• Comply with all applicable national and international trade laws and regulations, including but not limited to antitrust laws, trade regulations and sanctions regimes.

• Think of business integrity as the basis of business relationships.

• Prohibit all types of bribery, corruption, money laundering and terrorist financing.

• Prohibit gifts to private or public officials to influence business decisions or encourage them to act contrary to their obligations.

• Respect the confidential information and privacy of all employees and business partners and protect data and intellectual property from misuse.

• Implement data protection and management standards regarding the collection, backup, cleansing and disposal of data. The owner of the data must be aware of the terms and conditions of data sharing and must give consent in accordance with CRS's Responsible Data Values and Principles.

• Implement appropriate compliance management policies and procedures that facilitate compliance with applicable laws, regulations, and standards.

Environment

• Comply with all applicable environmental, health and safety regulations.

• Promote the development, manufacture, transportation, use and safe and environmentally friendly disposal of your products.

• Ensure, using appropriate management policies and procedures, that product quality and safety meet applicable requirements

• Protect the lives and health of your employees and those around you, as well as the general public, from the dangers inherent in processes and products.

• Efficient use of resources, apply energy-efficient and environmentally friendly technologies and reduce waste and emissions to air, water, and soil.

CRS reserves the right to conduct audits or due diligence to ensure your compliance and will take reasonable steps to investigate or otherwise take appropriate steps to address concerns. CRS reserves the right to terminate any relationship for non-compliance with the requirements mentioned above.

If you have any concerns or suspicions about any form of harassment, abuse and exploitation described above and in CRS's safeguard policy, illegal or inappropriate conduct, you must report through one of the following channels:

CRS Whistleblowers website:  Http://bit.ly/crshotline

Email : 3a3T lert@crs. org33T

Skype: 1-866-295-2632

Mail:

Attention: Director of the Legal Department

Catholic Relief Services

228 W. Lexington Street

Baltimore, MD 21201

Ensuring the principles of sustainability in our supply chain is important to CRS. We hope that as a partner, you show your commitment by adhering to your own code of conduct or company policies that meet these standards.