RFQ reference number: [RFQ # GH10325]

Since 1943, Catholic Relief Services (“CRS”) has held the privilege of serving the poor and disadvantaged overseas. Without regard to race, creed or nationality, CRS provides emergency relief in the wake of natural and man-made disasters. Through development projects in fields such as education, peace and justice, agriculture, microfinance, health and HIV and AIDS, CRS works to uphold human dignity and promote better standards of living. CRS also works throughout the United States to expand the knowledge and action of Catholics and others interested in issues of international peace and justice. Our programs and resources respond to the  U.S. Bishops’ call to live in solidarity – as one human family – across borders, over oceans, and through difference in language, culture and economic condition.

We are considering quotations for [Modified Motor Tricycle Ambulances with Helmets] please refer to Annex 1 for CRS’s technical specifications, delivery, and quantity requirements. All bidders should submit their offer(s) using Annex 2 at the end of this document. Bidders shall complete Annex 3 “Quotation submission form” when responding to this RFQ. And bidders should complete Annex 4 “Manufacturer’s authorization form”.

Quotation’s due date and submission manner

All quotations must be received by email address stated below no later than:

Date and time: [August 20^th 2026 ]

Attn:   CRS Procurement Unit

Email: [tenders.gh@crs.org]

Subject:  [RFQ # GH10325(Name of Company)]

Clarification of Solicitation Documents:

Suppliers/vendors requiring any clarification on the Request for quotation or a pre-bid conference may notify CRS in writing. The response will be made in writing to any request for clarification of the RFQ that it receives earlier than one week prior to the Deadline for the

Submission of Quote. Written copies of CRS’s response (including an explanation of the query

but without identifying the source of inquiry) will be published in the same manner as the present tender. Clarification may be sought in writing to:

CRS Email: [tenders.gh@crs.org]

ATTENTION TO Miss [Ruth Ekekpi]

Instructions to bidding Suppliers:

• Language for RFQ Responses: [English]

• All prices should be quoted in: [GHS].

• The offers shall be complete in all aspects, signed, stamped and dated clearly.

• Suppliers should attach either one of following documents:

Registration of Business Certificate, Form 3   and 2. VAT Certificate/Tax clearance certificate, 3. Manufacturer’s authorization form- applicable to LOT 1

Quotations will be rejected under following:

A. Incomplete in aspects

B. Do not meet the required specifications

C. Request for quotes received after closing date.

Payment terms: CRS requests payment terms of [ net 30 days ]

The payment will be made upon verification that the goods/ works are received as per specifications and Acceptance report/certificate issued by the Purchaser.

INCOTERMS to Quote for Delivery Address: [ DAP: Tamale Office |RC 46/829 Gumani Area]

CRS Terms and Conditions:

CRS’ Standard Terms and Conditions can be found at http://crs.org/vendor-terms/vendorhttp://crs.org/vendor-terms/vendor-terms.pdfterms.pdf, or obtained from CRS upon request, and are binding as applicable under local law.

Termination

Either party may terminate this contract for cause, in whole or part upon 5 days’ notice, in writing to the other party.

Quote Validity Period

Quotation should remain valid and upon acceptance for a period of at least [Sixty (60) days] from the closing date of [August 20th, 2026] indicated above for receipt of quotation.

Indicate in your quotation that it will remain valid for this period.

No Bid Response:

In the case of inability to quote, a “No Bid” email to tenders.gh@crs.org

Evaluation criteria

Quotations shall be evaluated to determine the lowest priced (best value) most technically acceptable offer that meets CRS’s delivery schedule requirements.

In assessing each proposal, CRS will allocate greater importance to the Technical specifications (65%), while Financial Proposal will also be assessed (35%).

The weighted technical score of a Technical Proposal will be calculated by multiplying the technical score of the respective Proposal with the technical weight (in percent).

The weighted financial score of a Financial Proposal will be calculated by multiplying the ratio of the evaluated price of the lowest financial Offer to the evaluated price of the respective Financial Proposal with the financial weight (in percent

 A stage review process will be applied.

Stage 1: Compliance with Legal and administrative requirement.

Stage 2:  Compliance with Technical requirement/Specification.

Stage 3: Financial Evaluation

• PF = 35 * Co/C, with

• PF = attributed score for the Financial Proposal (points),

• C = Bidders 's corrected price of the Financial Proposal,

• Co = lowest corrected Financial Proposal

The consultant/firm with the highest total weighted score will be recommended for award.

CRS Ghana CO Procurement Committee will review and approve the final selection.

Purchaser’s Right to Vary Requirements at Time of Award:

CRS reserves the right at the time of making the award of contract to increase or decrease by up to [50%] the quantity of goods specified in the Request for Quotation without any change in unit price or other terms and conditions.

Eligibility: Offerors must not be associated or have been associated in the past directly or indirectly with a firm or any of its affiliates which have been engaged by CRS to provide services for the preparation of the design, specifications and other documents to be used for the procurement of the goods under this request for quotation.

• Offerors shall not be eligible to submit an offer and to be awarded a contract when, at the time of quotation submission:

• Offerors are already suspended by CRS or by United Nations, the World Bank or other public international entities Offerors names are associated with terrorism and appear in the list that the European Union, the U.S. Government and the United Nations Security Council have published identifying individuals and organizations considered to be associated with terrorism.

Furthermore, as a condition to doing business with CRS, it is necessary that the supplier, their subsidiaries, agents, intermediaries and principals cooperate with the CRS or its agent in the conduct of evaluation, review, audit, inspection, assurance validation, counter-fraud activities, investigations or other action.

Failure to fully cooperate with investigations will be considered sufficient grounds to allow CRS to repudiate and terminate the contract, and to include the supplier on CRS list of suspended suppliers.

                                                                            Annex 1: CRS’s Technical Specifications, Quantity, and Delivery Requirements for

Modified Motor Tricycle Ambulances with Helmets

LOT 2

 Items in the First Aid Kits

 
Annex 2: Bidder's Technical Specification, Price, and Delivery Schedule for

Note to Bidder: if there are multiple ‘ship dates’ then add additional ‘ship to’ lines, expected delivery dates, and associated pricing for each line.

From Bidder: products offered are genuine and in accordance with the specifications and requirements mentioned in Annex 1?

Tick the: Yes or No:

Yes 

No

Any deviations/exceptions must be expressed below:

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

__________________________________________________________________________________________

Annex 3: Quotation submission form

The following document forms part of this RFQ and must be completed and returned with your offer.

Quotations must be made in accordance with the instructions contained in this request.

Quotation must be completed in Englishsigned and returned to CRS prior the indicated closing date/time.

Payment terms offered by bidder:  [Insert Payment Terms based on clause 8]

CRS Terms and conditions for goods/services will apply to any resulting purchase order/Contract. A copy of CRS Terms and conditions for goods/services are provided in clause 10, above.

The undersigned having read the Terms and conditions for goods/services of quotation Number CRS- [Insert RFQ Number] set out in the attached document, thereby offers to supply the goods/services specified in this RFQ at the price or at the prices quoted in accordance with any specifications stated and subject to the Terms and conditions for goods/services set out or specified in the document.

I, the undersigned, declare that:

A) Our firm and our personnel have no conflict of interest in any activity that would put it if selected for this assignment in a conflict of interest with CRS

B) Our firm confirms that the offeror or sub-contractors have not been associated, or had been involved in any way, directly or indirectly with the preparation of the design, terms of reference and/or other documents used as part of this solicitation

C) Our firm, its affiliates or subsidiaries – including any sub-contractors or suppliers for any part of the contract – has not been declared ineligible by CRS in accordance with clause 14 – Eligibility

D) We have not offered and will not offer gifts and/or favors of kind in exchange for this RFQ and will not engage in any such activity during the performance of any contract awarded.

I, _______________________________(name of authorized signatory)_____________, certify that I am _____________(position)______________of ________________________(legal name of the company)_______________; that by signing this RFQ bid for and on behalf of

_________________________(legal name of the company)____________________ I am certifying that all information contained herein is accurate and truthful and that the signing of this bid is within the scope of my powers.

_______________________                     _____________________                      _____________________

       Signature                                                     Name                                                      Title

__________________

       Date

 Annex 4: Manufacturer’s authorization form

To (Name of Procuring Agency)

WHEREAS [name  of  the  Manufacturer] who  are  established  and  reputable  Manufacturers  of [name  and/or  description  of  the  goods] having  factories  at [address  of  factory] do  hereby authorize [name and address of Supplier/ Agent] to submit a bid, and subsequently negotiate and sign  the  Contract  with  you  against  RFQ  No. [Reference of the Request for Quote] for the goods manufactured by us. We hereby extend our full guarantee and warranty as per XXXX of the General  Conditions  of  Contract  for  the  goods offered  for  supply  by  the  above  firm  against  this Request for Quotation.

[Signature for and on behalf of Manufacturer]

Note: This letter of authority should be on the letter head of the Manufacturer and should be   signed   by   a   person   competent   and   having   the   power   of   attorney   to   bind   the Manufacturer. It should be included by the offeror in its quotation.

ANNEX 2- SUPPLIER CODE OF CONDUCT

CODE OF CONDUCT FOR SUPPLIERS OF GOODS AND SERVICES

CRS is committed to the principles of responsible sourcing, and we expect our suppliers and service providers to fully comply with contractual obligations to include CRS's terms and conditions, relevant/otherwise applicable local laws and to adhere to internationally recognized environmental, social, and corporate governance standards. We also expect our suppliers to apply these standards to their suppliers and subcontractors as inspired by the United Nations Global Compact Initiative, the United Nations Guiding Principles and Human Rights, the ILO Declaration on Fundamental Principles and Rights at Work, the Code of Conduct of the Better Business Initiative (ETI), and the  Applicable CRS policies, procedures and standards.

Social

• Prohibit all forms of harassment, sexual harassment, exploitation, and abuse, including sexual exploitation and abuse, and trafficking in persons. Any sexual activity with a child, defined as a person under the age of 18, is considered sexual abuse regardless of the age of local consent.

• Have mechanisms in place to actively prevent, combat and respond to harassment, sexual harassment, exploitation, and abuse, including sexual exploitation and abuse, and trafficking in persons.

• Support the protection of internationally proclaimed human rights and prohibit forced labor, debt bondage, involuntary labor, and child labor.

• Do not recruit or employ children under the age of 15. Not to recruit or employ children under the age of 18 for work that is mentally or physically hazardous or that interferes with schooling.

• Treat employees with dignity and respect and provide a safe and hygienic workplace, compliant with national laws and free from discrimination based on race, gender, age, religion, sexuality, culture, or disability.

• Provide accessible and confidential reporting mechanisms to employees and other stakeholders to report concerns or suspicions of any form of harassment, abuse and exploitation described above as well as any potentially illegal practices by management or employees.

• Commit to protecting whistleblowers or whistleblowers from retaliation

• Respect freedom of association and the right to collective bargaining in accordance with applicable laws.

• Ensure that wages and hours of work comply with national legal standards Governance

• Comply with all applicable national and international trade laws and regulations, including but not limited to antitrust laws, trade regulations and sanctions regimes.

• Think of business integrity as the basis of business relationships.

• Prohibit all types of bribery, corruption, money laundering and terrorist financing.

• Prohibit gifts to private or public officials to influence business decisions or encourage them to act contrary to their obligations.

• Respect the confidential information and privacy of all employees and business partners and protect data and intellectual property from misuse.

• Implement data protection and management standards regarding the collection, backup, cleansing and disposal of data. The owner of the data must be aware of the terms and conditions of data sharing and must give consent in accordance with CRS's Responsible Data Values and Principles.

• Implement appropriate compliance management policies and procedures that facilitate compliance with applicable laws, regulations, and standards.

Environment

• Comply with all applicable environmental, health and safety regulations.

• Promote the development, manufacture, transportation, use and safe and environmentally friendly disposal of your products.

• Ensure, using appropriate management policies and procedures, that product quality and safety meet applicable requirements

• Protect the lives and health of your employees and those around you, as well as the general public, from the dangers inherent in processes and products.

• Efficient use of resources, apply energy-efficient and environmentally friendly technologies and reduce waste and emissions to air, water, and soil.

CRS reserves the right to conduct audits or due diligence to ensure your compliance and will take reasonable steps to investigate or otherwise take appropriate steps to address concerns. CRS reserves the right to terminate any relationship for non-compliance with the requirements mentioned above.

If you have any concerns or suspicions about any form of harassment, abuse and exploitation described above and in CRS's safeguard policy, illegal or inappropriate conduct, you must report through one of the following channels:

CRS Management

CRS Whistleblower site: http://bit.ly/crshotline

Email: alert@crs.org

Phone/Skype: 1-866-295-2632

Mail: (mark “Confidential")

Attention: General Counsel

Catholic Relief Services228 W. Lexington

StreetBaltimore, MD 21201

Ensuring the principles of sustainability in our supply chain is important to CRS. We hope that as a partner, you show your commitment by adhering to your own code of conduct or company policies that meet these standards.

Recognition

I representative of  ___________________________________________________hereby declares that I have read, understood, and accepted this Code of Conduct.

By agreeing to do business with CRS in the form of a purchase order, contract, or agreement, you are doubly accepting the roles and responsibilities of your organization described in this document.