Company Profile

DKT Anglophone West Africa (AWA), is an innovative, adventurous and sustainable social marketing enterprise that improves people’s lives in Ghana, Liberia and Sierra Leone by contributing to raising modern contraceptive prevalence rate, reduce maternal mortality and provide safe quality options for HIV/AIDs prevention.  

Job Description

Organization Relationship

• Directly reports to:     Country Director
• Directly supervises:    Financial Accountant and Finance Officers

Job Summary

• Manage and oversee the operation of accounting functions, including taxation.
• Responsible for reporting and financial management.
• Responsible for financial, strategic, and critical analysis.
• Act as banking liaison.

Specific Duties & Responsibilities:

• Manage and oversee the operation of accounting functions and systems, including taxation
• Responsible for sound financial and accounting recording and reporting.
• Responsible for monitoring petty cash disbursement and control.
• Responsible for overall cash flow analysis and monitoring, including managing cash requirements to ensure adequate funds available, in adherence with request processes and policies.
• Responsible for on time payroll administration and control, including compliance with all GOG regulations and DKT benefits.
• Responsible for correct and timely submission of taxes.
• Responsible for timely administration of staff income tax (PAYE), staff SSNIT contributions, withholding tax deductions from service providers, and compliance with any statutory payments.
• Responsible for timely administration of corporate taxation including VAT input/output, withholding tax, company income tax.
• Responsible for inventories reporting, encompassing receiving, transfer, issuance and adjustments of inventories on a monthly and yearly basis.
• Advise management of company’s obligation with respect to taxes and accounting practices as regulated by the GOG.
• Responsible for yearly taxes reporting to GOG including restitution of overpaid taxes or payment of underpaid taxes.

Responsible for reporting and financial management

• Ensure establishment and maintenance of DKT financial records, central paper, and electronic files.
• Ensure timeliness of financial reports produced.
• Prepare monthly financial reports for DKT Washington.
• Prepare monthly reports tracking spending against budgets.
• Prepare monthly inventory reports.
• Prepare monthly petty cash reports.
• Prepare monthly sales reports in coordination with Sales and Distribution Manager.
• Prepare weekly and monthly deposit reports.
• Coordinate and disseminate to appropriate parties yearly audits of local operations (local in-house & external audits).
• Oversee and assist in annual audit requirements – local and/or from the USA.
• Responsible to incorporate annual budget to accounting/system.
• Participate to ensure that procurement of goods and services comply with regulations and GOG taxation system.

Provide financial, strategic and critical analysis

• Participate in and coordinate the development of budgets and strategic plans
• Responsible for annual budgeting and cost control.
• Responsible for monitoring expenditure against budget.
• Conduct analysis of budgets and spending making recommendations for way forward
• Develop and share functional analyses of sales, stock, petty cash, office expenditures and performance
• Liaise with Country Director and Lead Team on financial planning, budgeting, and funds management
• Coordinate safe handling of inventory of office goods and other assets and their security.
• Reconcile and report stock status on regular basis.

Act as banking liaison

• Liaise with the banks and other financial institutions
• Ensure professionalism in all project dealings
• Ensure that all financial legal requirements are followed.

Other Duties:

• Provide management oversight and guidance to supervised staff.
• Appraise staff supervised.
• Represent DKT with all partners including; bankers, trade vendors, projects, consultants, -- maintaining positive, professional relationships and image.
• Partner effectively with other DKT staff.
• Perform other duties as assigned by Country Director.
• Assure confidentiality in handling business related issues.

Work Guides and References

• Business Plan and Budgets.
• Standard Operating Procedures Manual.
• Personnel Policies and Procedures Handbook.
• Descriptions of DKT International and Social Marketing.

Position Objectives

• Ensure timely processing of finance and accounting functions.
• Increase cost-effectiveness of DKT operations.
• Contribute to overall program goals.
• Assist Sales and Marketing Department in achieving sales targets.

Key Performance Indicators

• Effectiveness and quality of accounting, reports, and cash management.
• Quality and accuracy of documents prepared and processed.
• Efficiency of finance, accounting, and administrative operations.
• Positive image level of DKT in the eyes of customers and partners.

Required Skills or Experience

• Advanced University degree in Accounting and or Finance.
• Professional Certification as a Certified Public Accountant (CPA), Chartered Accountant or equivalent.
• Understanding of NGOs and International Organizations framework on financial reporting with emphasis on USAID audit requirements.
• Ability to work closely with specialists in M&E and project level social analysis.
• At least 5-7 years experience in similar occupation
• Experience in international company

Skills and abilities

• Analytical skills
• Strong interpersonal skills
• Strong collaboration skills
• Writing & communication skills
• Enthusiasm and initiative
• Strong organizational skills
• Flexibility
• Effective time-management
• Integrity and honesty
• Computer literacy