Company Profile

The objective of the Ghana Climate Innovation Center (GCIC) is to establish local institutional capacity to support Ghanaian entrepreneurs and new ventures involved in developing profitable and locally-appropriate solutions to climate change mitigation and adaptation. Through its programs, activities and financing, the GCIC and its network of partners and stakeholders will provide a country-driven approach to solving climate, energy and resource challenges and support economic development through job creation.

The United Nations University Institute for Natural Resources in Africa (UNU-INRA) is to coordinate the Policy and Regulatory framework of the Programme.

The main objective of the Policy and Regulatory Programme is to improve the overall enabling environment for climate technology industries in Ghana.

To achieve this, UNU-INRA has developed the following main activities to address the Policy and Regulatory aspect of the program:

• Policy Advocacy Service: Undertake policy advocacy on behalf of entrepreneurs to facilitate the creation of policies where they are needed when none exist, to engage relevant stakeholders in the reform of harmful or ineffective policies and to ensure good policies are implemented and enforced;
• Policy Dialogues, Roundtables and Events Service: Coordinate, organize and participate in key events that convene policy makers and other interested stakeholders in policy discussions related to entrepreneurship in the clean technology sector in Ghana;
• Policy Assessment Service: Review policy implementation and effectiveness aimed at providing evidence-based information that can encourage policy adjustments to enhance the development of clean technology sector in Ghana;
• Policy Research Service: Identify and evaluate policies and practices that can enhance the development of clean technology sector in Ghana and;
• Policy Dissemination Service: Develop and disseminate thought leadership on policies and regulations to drive climate technology market in Ghana.

Job Description

The United Nations University Institute for Natural Resources in Africa (UNU-INRA) is currently looking for an outstanding individual, with strong commitment and the potential to bring a significant contribution to the activities of UNU-INRA, to fill the position of Research and Administrative Assistant.

Responsibilities:

Reporting to and under the supervision of the Director of UNU-INRA, the Research and Administrative Assistant will perform a wide range of office support and administrative functions. These will include:

• Respond or draft responses to routine correspondence and other communications; use standard word processing package to produce a wide variety of large, complex documents and reports.
• Monitor processes and schedules related to the unit’s outputs, products, tasks, etc.; where applicable, assist in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
• Research, compile and organize information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.
• Generate a variety of standard statistical and other reports, work orders, etc., using various databases.
• Proofread documents and edit texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
• Screen phone calls and visitors; respond to moderately complex information requests and inquiries (e.g. answer requests requiring file search, etc.), and as necessary, refer inquiries to appropriate personnel for handling.
• Provide secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
• Assist in the maintenance of website by scanning, converting and posting a variety of documents onto the site.
• Assist in the preparation of presentation materials using appropriate technology/software.
• Maintain calendar/schedules; monitor changes and communicate relevant information to appropriate staff inside and outside the immediate work unit.
• Perform data entry and extraction functions.
• Review, record, distribute and/or process mail and other documents; follow-up on impending actions.
• Update and maintain large distribution lists; monitor, prepare and distribute various materials, reports, where possible using electronic formats; handle arrangement for printing and translation as necessary; coordinate shipment arrangements, courier services, etc.
• Perform general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.).
• Maintain files (both paper and electronic) and databases for work unit.
• Assist in providing software and office equipment support.
• Provide guidance to less experienced staff on general office processes and procedures, computer applications, etc.
• Perform other duties as may be assigned.

Remuneration:
Remuneration will commensurate with academic qualification and work experience according to the suitability of candidates.

Duration of contract:

• The successful candidate shall work under the Consultant Contract (CTC) for a fixed period of twelve (12) months for the above-mentioned project. No consultant shall provide services for more than twenty-four (24) months in a thirty-six (36) –month period
• This is a locally recruited post; no relocation expenses or allowances apply.
• The successful candidate will be employed under a local contract and will not hold international civil servant status nor be a “staff member” as defined in the United Nations Staff Rules and Regulations..

Required Skills or Experience

• Minimum Bachelor of Sciences (Bsc) in Administration, Natural Resources Management or Environmental Sciences
• At least two years working experience in successful implementation of programs in public, donor funded programs, private or NGO sectors.
• Excellent interpersonal, and leadership skills, demonstrate the ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• Ability to work with minimum supervision and with own initiative in a complex environment with multiple tasks and intense pressure to perform
• Ability to carry out office administrative responsibilities, and make project implementation arrangements.
• Good writing, presentation and communication skills; and demonstrated experience in organizing training workshop and conference activities.
• Good working knowledge of English is essential; knowledge of French would be an advantage.
• Proficiency in MS Office Applications (MS Word, Excel, PowerPoint and Outlook). Good Excel spreadsheet skills and experience in using ERP systems like PeopleSoft Financials system is advantageous