Company Profile

×

Send Job Posting To A Friend

From:

Subject:

Your Name

Your Email:

Friend's*:

Include a message:

Verification:  

---

JSI Research and Training Institute, Inc. is a leader in improving the health of individuals and communities by providing high-quality technical and managerial assistance to public health programs worldwide. JSI has implemented projects in 104 countries, and currently operates from eight U.S. and 81 international offices for the past 30 years.

Job Description

JSI Research & Training Institute, Inc. (JSI) has received funding from the United States Agency for International Development to implement the Strengthening Partnerships, Results and Innovations in Nutrition Globally (SPRING) Project to work in northern Ghana with a focus on strengthening the treatment and preventive nutrition services in health facilities, and overseeing the implementation of specific tasks that strengthen community based nutrition improvements.

• Job Location:  Tamale, Ghana.
• Reporting: The FAA reports to the Finance and Administration Officer based in Tamale, Ghana.

Overall Scope

Finance and Administrative Assistant (FAA) will provide administrative, logistical, and financial support to the SPRING staff based in Tamale, as well as the SPRING staff based at the district level.

Responsibilities

Vendor Payment Processing – VAT Exemption Processing

• Obtain original VAT invoices with schedule from the Accountant
• Dispatch the VAT invoices to the USAID mission for VAT Exemption 
• Collect VAT Relief Purchase Order
• Make copies of the Relief Orders and dispatch originals to respective vendors

Procurement

• Identify suppliers for potential procurement
• Obtain 3 quotes for all potential procurement above $500
• Forward quotes to the Finance & Administrative Officer

Office Management 

• Ensure office space is organized and maintained
• Supervise relevant office staff to facilitate the upkeep of the internal office conditions, External office environment, and replenishment office supplies

Manage relations with external service providers

• Supervise the delivery of service in accordance with contract terms – Server, computers, internet service maintenance, vehicle / generator maintenance, office security, vehicles, hotels etc
• Provide input for the evaluation of service provider performance over the contract period

Support office meetings and conferences

• Develop and update schedule conference room use
• Facilitate logistics of internal meetings / conferences
• Provide administrative support for internal meetings/conferences

Manage Office Inventory & Register

• Update the Office inventory register (document, tag additions) – monthly
• Develop and update database for locational inventory register (by office location and official allocation)
• Supervise and track shared office equipment use (projectors, camera, moveable printers etc. by ensuring issue/return documentation).

Office Logistics Support

• Manage FO drivers schedules
• Manage vehicle travel schedules
• Manage vehicle log book – Ensure correct / timely filling of log books.

Program Logistics Support

• Manage vehicle service vendors
  • Schedule travels in accordance with requests
  • Supervise vehicle inspection
  • Follow up on travel issues
  • Forward invoices to Finance and Administration Officer for PO

Other Activities

• Update  staff monthly leave schedule
• Update staff availability schedule  on a weekly basis
• Manage implementation of the monthly FAA calendar
• Manage / update official document archive (filling system).
• Supervise the annual renewal of vehicle insurance and road worthiness certificates.
• Supervise the weekly attendance to the post mail box.
• Manage the consistent provision / payment for utilities (i.e. water, electricity, telephone, internet, waste collection etc).